Student Office Administrator – Assessments

About the role

This is an exciting opportunity for an experienced administrator to develop their career in a busy teaching environment. 

This post is suitable for enthusiastic and meticulously organised applicants, with relevant administrative experience within an education setting to provide high level support to the Student Office team in the Department of Materials. 

Based in the Student Office, the Student Office Administrator supports the efficient administration of all taught programmes within the Department of Materials. The post-holder is responsible for of the administration of coursework management, work placements, Year in Industry and exchange programmes organisation Undergraduate Research Opportunities Programme (UROP), Erasmus and occasional student arrangements. This involves working closely with the Director of Undergraduate Studies, Senior Tutors, Admissions Tutor and the MSc Course Director to ensure the smooth delivery of teaching administration and an excellent student experience.

What you would be doing

Coursework Management  

• Working proactively alongside the Senior Tutor and Course Directors to ensure coursework submission and marking is supported: 
• Setting up and monitoring all assignments for coursework submissions on Canvas and reporting when required to the Senior Tutor(s). 
• Inputting all coursework marks in the department database, including downloading  student submission files (if required) via Canvas /TurnitIn.  

 Student Support/Exams 

• Providing full committee servicing function for the Student Staff Committee Meetings, including making committee arrangements, assisting with the preparation of the agenda and committee papers, taking minutes and carrying out follow-up actions as required.  

 Work Placements/ Year in Industry/Exchange Programmes 

• Overseeing and maintaining all information on students doing work placements/Year in Industry. 

Full details are listed in the job description.

What we are looking for

• Educated to degree level (or equivalent standard) and/or proven experience at a similar level.
• In-depth knowledge of Higher Education procedures and policies.
• A track record of delivering excellent customer service – on the telephone, via electronic medium and face-to-face. 
• Administrative experience, ideally in an educational setting. 
• Experience of working with student record databases. 
• Experience of taking committee minutes.
• An awareness of the student life cycle and pressures within an academic/Higher Education environment.
• Experience using and updating Canvas or a similar Virtual Learning Environment (VLE).

What we can offer you

The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.

• Develop in your role with access to learning and development opportunities.
• Benefit from sector-leading salary and remuneration package (including 39 days off a year and generous pension schemes).
• Gain access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and a cycle-to-work scheme.

Further information

Interviews: Will be taking place in-person only on Monday 14th December 2026.

Additional information please contact: Raj Adcock, raj.adcock@imperial.ac.uk.

Guidance may be sought from Darakshan Khan d.khan@imperial.ac.uk.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

If you experience any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

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