Executive Assistant

City St George’s, University of London is the University of business, practice and the professions and brings together the expertise and excellence of City, University of London and St George’s, University of London into one institution. The combined university is now one of the largest higher education destinations for London students, combining a breadth of disciplines across health, business, policy, law, creativity, communications, science and technology. Our students are at the heart of everything that we do, and we are committed to supporting them to pursue their career and personal ambitions.

Background

We are seeking a proactive Executive Assistant to join the School of Communication and Creativity (SCC) Professional Services team. This role provides comprehensive executive and administrative support to the Executive Dean and designated members of the School Leadership Team. You will play a vital role in ensuri ng senior staff have the operational and administrative support required to successfully deliver the School’s strategy across education, research, and enterprise activities. This is an excellent opportunity to contribute to a dynamic, student-focused academic environment.

Responsibilities

• Diary and Logistics: Maintain complex diaries and coordinate meeting logistics for the Executive Dean and any designated member of the Senior Leadership Team.
• Committee Support: Serve as secretary to School committees and groups, collate papers, produce agendas and minutes, and book rooms and organise catering where needed.
• Communication: Act as the main point of contact for the Dean's Office enquiries, handling communications with tact and diplomacy.
• Administrative and Project Support: Coordinate and manage School projects, initiatives, or events on behalf of the Executive Dean or at the request of the Director of Operations. Help p repare professional looking presentations and documents.
• Financial Controls: Support purchasing processes, including raising purchase orders, processing invoices, and arranging travel bookings.

Person Specification

• Qualifications: Educated to a minimum of ‘A’ level or equivalent, with office administration experience.
• Technical Skills: Strong proficiency in Microsoft Office packages and high attention to detail.
• Communication: Exceptional customer-centered interpersonal and communication skills.
• Organisation: Proven ability to prioritise a varied workload, meet tight deadlines, and work independently or collaboratively.
• Attributes: High level of integrity when dealing with sensitive, confidential issues. Highly proactive and a problem-solver.
• Sector Knowledge: Previous experience within Higher Education is desirable.

Additional Information

The post is required to be on site a minimum of 60% of the time (typically 3 days per week).

Closing date for applications: 6th December at 23:59

Interviews are scheduled to take place from TBC

The selection process will involve an interview and an assessment, exercise or presentation. Further details will be confirmed at the interview stage.

City St George’s offers a sector-leading salary, pension scheme and benefits including a comprehensive package of staff training and development.

City St George’s, University of London is committed to promoting equality, diversity and inclusion in all its activities, processes, and culture for our whole community, including staff, students and visitors.

We welcome applications regardless of age, caring responsibilities, disability, gender identity, gender reassignment, marital status, nationality, pregnancy, race and ethnic origin, religion and belief, sex, sexual orientation and socio-economic background. City St George’s operates a guaranteed interview scheme for disabled applicants.

For additional information on City St George's, our policies, strategy and values; Click here

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