SULSA Operations Officer

University of Glasgow - MVLS College of MVLS Administration

Job Purpose
Manage the administrative function of the Scottish Life Science Universities Alliance (SULSA) and its relationships with internal and external stakeholders. Implement on behalf of the executive, SULSA’s marketing and communications strategy, including planning events, managing funding calls and corporate partnerships. Monitor SULSA income and expenditure. Refine SULSA’s administrative processes to achieve efficient operations, implementing as required new processes. Provide executive level administrative support to SULSA’s Executive Director.

Main Duties and Responsibilities

  1. Manage, monitor and refine all SULSA administrative processes.
  2. Advise SULSA staff and associates on SULSA and University/School processes.
  3. In conjunction with the Executive Director, monitor, manage and plan SULSA central finances.
  4. Provide business information and professional advice to support SULSA management decisions and to support SULSA committees.
  5. Provide executive level assistance to SULSA’s Executive Director.
  6. Lead on the delivery of a distinct SULSA brand, and influential marketing and communications strategies on behalf of the SULSA Executive.
  7. Create and manage budgets for SULSA’s portfolio of marketing and communications activities.
  8. Monitor SULSA income and expenditure ensuring accurate and appropriate allocation of expenditure and effective budget management.
  9. Provide support and advice to budget holders to help them manage spend against budget and maximise outputs.
  10. Ensure that budget holders receive relevant and timely financial reporting, proactively highlighting potential issues or important updates as required.
  11. Develop, manage and maintain the SULSA website, social media tools and SULSA Newsletter.
  12. Lead/assist in writing, producing and commissioning marketing and communications materials.
  13. Deliver annual marketing and communications reporting.
  14. Plan, manage and budget for all SULSA events, including SULSA’s annual symposium, student and special interest group meetings. Provide appropriate committee management support where applicable, including drafting and coordinating papers and engaging with stakeholders/contributors to secure appropriate input.
  15. Liaise with events stakeholders (academics, students, sponsors) to define events content and structure - leading on the development and organisation as appropriate.
  16. Manage and raise income for SULSA events including sponsorship and ticketing.
  17. Provide annual reporting for SULSA events.
  18. Stage and manage SULSA funding call processes, including awards.
  19. Manage and implement new online tools for funding call processing.
  20. Write supporting call documents and call guidelines.
  21. Manage selected peer review panels, peer review process and awards process.
  22. Advertise new grant opportunities to the targeted SULSA demographic.
  23. Devise reporting requirements for award holders and manage reporting processes.
  24. Collect materials for annual reports for each funding stream.
  25. Duties of the post outlined are not exhaustive, and the post holder will be expected to be co-operative and flexible, undertaking such other duties as may be reasonably expected by management. The duties of the post will be subject to review in line with changing requirements, both internal and external.

Standard Terms & Conditions
Salary will be on the Management, Professional and Administrative Grade, level 7.

This post has funding until 30 November 2020.

New entrants to the University will be required to serve a probationary period of 6 months.

The successful applicant will be eligible to join the Universities’ Superannuation Scheme. Further information regarding the scheme is available from the Superannuation Officer, who is also prepared to advise on questions relating to the transfer of Superannuation benefits.

The University has been awarded the Athena SWAN Institutional Bronze Award.
The University is committed to equality of opportunity in employment.

The University of Glasgow, charity number SC004401.

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