Executive Assistant to Division Director and Division Manager

About us

The Division reaching across three London campuses (Bloomsbury, Royal Free and Stanmore) brings together three major research departments; Targeted Intervention, Surgical Biotechnology and Orthopaedics and Musculoskeletal Science. Within these departments are world class research centres, specialising in many different surgical and interventional specialties.

The Division holds a silver award for the Athena Swan Charter which recognizes advancement of gender equality and aims for representation, progression and success for all.

About the role

The Division are seeking an Executive Assistant to provide proactive, effective and efficient administration support to the Division Director and Division Manager and will be a member of the Divisional Professional Services team providing administrative support to academic and research staff across the Division of Surgery and Interventional Science.

The post holder will be expected to act as the first point of contact for the Director and Manager, duties will include diary management, monitoring correspondence, arranging meetings and servicing committees.

The post holder will be responsible for building and maintaining strong relationships with both internal and external organisations some of which will include NHS trusts, grant awarding bodies and academic collaborators.

This post is available immediately until 04th December 2024 as a fixed term contract. This post will be offered as a Secondment to UCL internal candidates. If you are a UCL internal candidate please discuss the secondment opportunity with your line manager before applying. Please indicate on the application that your line manager supports your application.

For an informal discussion about the role please contact Natalie Berry

About you

We are inviting applications from candidates who are educated to A-level standard with significant experience of providing administration to senior colleagues, in the higher education or any sector and/or the NHS. Degree holder qualification would be advantageous.

Applicants must have experience of project management, organising events and servicing committees.

Excellent communication and organisational skills, with a proven ability to work independently and as part of a team is essential.

The post has a confidential aspect and the post-holder will be required to respect this.

What we offer

As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:
• 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. You can read more about our commitment to Equality, Diversity and Inclusion.

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