Supplier Compliance and Payments Lead

The primary purpose of the role is to lead a small team of Supplier and Compliance Payments Assistants, specialising in supplier on-boarding, master supplier file maintenance & compliance. You will embed KCL’s anti-fraud and bank details compliance processes. 

The role holder will be expected to assume responsibility for banking data security checks. The role plays a key part in mitigating the risk of fraud to King’s College London and its suppliers. 

You will also be responsible for administering and reconciling business-critical payments and regular weekly payments runs for suppliers, expense claimant both internal and external, and student expenses and stipends, made by either Bulk Automated Clearing System (Bacs), Clearing House Automated System (Chaps), Faster Payments (FPS) and Foreign Currency Payments (Convera formerly Western Union). 

You will be expected to contribute to identifying enhancements to the payments and supplier file maintenance service and proactively seek to resolve & investigate issues delaying availability of suppliers and payments. 

Reporting to the Head of Procure to Pay Services & Expenses the role holder you will work in close partnership with the Procurement Strategy Suppliers Team, P2P Support Team, Expenses Team, RMID (Research Management & Innovation Directorate), AP (Accounts Payable) Transactional data entry teams and the Studentship Support Team.  

You will play an integral part in supporting the King’s Business Team with payroll and business critical payments activities, and supporting payroll some month end payments.

The role holder will also support and assist in testing and implementing any new payments solutions and new processes.

As well as being responsible for ensuring that all third-party payments are reconciled promptly, along with any rejected supplier and expense payments.

The role holder will be expected to assist with any other duties to respond to seasonal demands within the department. 

This post will be offered on an indefinite contract.

This is a full-time post.

Contact details: Jenny Thomas. jenny.thomas@kcl.ac.uk

Closing date: 27 April 2024.

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