Student Scholarships and Bursaries Coordinator

Full Time (Part Time available)

Job Description

Are you passionate about making a tangible difference in students' lives? Join Bath Spa Universities Careers and Employability team as the Student Scholarships and Bursaries Coordinator, where you'll play a pivotal role in facilitating the distribution of financial support to students and graduates. From overseeing funding disbursement to coordinating selection processes and enhancing existing schemes, you'll play a key role in empowering individuals in their career development. If you're a proactive problem-solver with excellent communication and organizational skills, and a commitment to delivering exceptional service, this is the perfect opportunity to make a meaningful impact.

About the Role

• Overseeing Funding Distribution: Manage payment processes for externally funded scholarships, bursaries, and other financial support schemes provided by Careers and Employability.
• Selection Process Coordination: Develop and coordinate processes for selecting students and graduates for funding sources, ensuring fairness and transparency.
• Stakeholder Communication: Proactively communicate with applicants, funding sponsors, and other stakeholders to provide clear information about funding opportunities, application procedures, and outcomes.
• Financial Record-Keeping: Maintain accurate financial records, process orders and invoices in adherence to university financial regulations.
• Record System Maintenance: Design and maintain a comprehensive record-keeping system to track funding from sponsors to recipients, ensuring an auditable trail and data integrity.
• Database Management: Maintain student and graduate records, developing a good understanding of the Career Service Management system.
• Recipient Support: Maintain contact with funding recipients ensuring they meet conditions of their awards and provide necessary support throughout the funding period.
• Marketing and Promotion: Collaborate with colleagues to promote awards, funding, and bursaries to students and graduates.
• Scheme Enhancement: Work with colleagues to enhance existing funding schemes for optimal student and graduate benefit, monitoring, reviewing, and improving processes.
• Reporting: Prepare regular summary reports for strand managers and wider stakeholders, providing insights into funding distribution, outcomes, and impact.
• Alignment with Priorities: Align financial support with key priorities such as equality and diversity and graduate progression.
• Research and Promotion of Funding Opportunities: Research external funding opportunities and collaborate with communications colleagues to promote them effectively to students and graduates

About You

• Administrative Skills: Proficiency in administrative tasks, including financial record-keeping, data management, and reporting.
• Communication Skills: Excellent written and verbal communication skills to effectively communicate with applicants, funding sponsors, and other stakeholders.
• Interpersonal Skills: Ability to build and maintain positive relationships with both within the organisation and externally.
• Organisational Skills: Strong organisational abilities to manage multiple tasks and meet deadlines efficiently.
• Problem-Solving Skills: Proactive approach to problem-solving, with the ability to identify issues, develop solutions and implement necessary actions.
• Attention to Detail: Strong attention to detail to ensure accuracy in financial records, application processes, and communications.
• Customer Service: Commitment to providing excellent customer service to applicants, funding recipients, and other stakeholders.
• Flexibility and Adaptability: Ability to adapt to changing priorities, handle unexpected challenges, and work effectively in a dynamic environment.
• Teamwork and Collaboration: Capacity to work collaboratively with colleagues across different departments to enhance funding schemes.
• Technical Skills: Proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel, as well as experience with data management systems.
• Knowledge of Financial Regulations: Understanding of financial regulations and compliance requirements relevant to funding distribution and record-keeping.
• Critical Thinking: Ability to analyse data, identify trends, and make informed decisions to improve processes and enhance impact.

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