Timetabling Manager

About the Role

Situated in the heart of Leeds’ cultural quarter, Quarry Hill, we are a specialist conservatoire in the UK, delivering expert music and performing arts education to a community of over 1600 students. Our broad offering spans undergraduate and postgraduate degree courses, along with Leeds Junior Conservatoire for young musicians and performers. 

This is an exciting opportunity to join our Registry team as a Timetabling Manager, leading on the cross-institution activity of building and maintaining the academic teaching timetable at Leeds Conservatoire 

The role will involve working with colleagues across the HE to ensure that we are consistently providing the best service in the best way possible as our processes and service improvement are important to us. The Timetabling Manager is supported in their role by a Timetabling Administrator and a Room Booking Assistant.

Please apply for the role, as soon as possible as we are interviewing suitable candidates as and when we receive applications.  Therefore, the role may close before the advertised closing date.

What You Will Do

• Responsible for building and maintaining the academic teaching timetable, liaising with academic curriculum teams to elicit detailed teaching delivery and resource requirements
• Manage the centralised room booking system for practice and study spaces, monitoring and developing booking procedures as necessary. 
• Lead on drawing up the annual schedule of activities and their associated deadlines, culminating in the publication of student and staff timetables 
• Be the expert on the timetabling and room booking software used by the organisation (for example Celcat and/or Tribal SITS)
• Line manager responsibility for the timetabling administrator and a room booking assistant 

About You

• Previous experience of using timetabling software such as Celcat and/or Tribal SITS and, ideally, in academic timetabling within a Higher Education setting
• Proven experience and proficiency with Microsoft Office applications including Excel, Outlook, Office 365 and Teams, and an aptitude to learn new IT systems and software packages quickly.
• Previous experience in working in a similar role
• Experience of defining and working accurately with large sets of complex data
• Excellent written and verbal communication skills, with the ability to work with staff at all levels and provide excellent customer service.

Please click here to complete our application form.

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