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Institute of Communications and Connected Systems (ICCS) Administrator

UCL - UCL Electronic & Electrical Engineering

Location: London
Salary: £28,574 to £33,487 per annum, inclusive of London Allowance. (Grade 6)
Hours: Full Time
Contract Type: Fixed-Term/Contract
Placed On: 20th September 2019
Closes: 6th November 2019
Job Ref: 1824516

The appointment will be on UCL Grade 6.

The salary range will be £28,574 - £33,487 per annum, inclusive of London Allowance.

UCL's Department of Electronic and Electrical Engineering is seeking an Institute Administrator to support the UCL Institute of Communications and Connected Systems (ICCS). Liaising with the growing membership of ICCS and the wider UCL communications technology and application research community, the role holder will be responsible for the day-to-day administration of the institute. The role also serves as a pivotal function in supporting the Directors' discharge of their academic and management duties.

As a primary contact for the Institute the role holder will, in liaison with the Institute Manager, establish and support the operational infrastructure to facilitate the institute's activities and advancement. Duties and responsibilities will include  budget monitoring, event and stakeholder coordination and ensuring communications, such as the website and newsletters, are current and accurate. The role will also undertake diary and email management for the Directors in addition to organising complex travel arrangements.

This vacancy is funded for 2.5 years in the first instance.

Applicants should have experience of managing a busy diary and inbox, organising events, committee servicing and budget monitoring. Experience of organising frequent and complex travel itineraries is also essential. With excellent written and verbal communication skills, the role holder must also demonstrate effective planning, organisational and time management abilities, with the capacity to handle multiple projects and conflicting deadlines.

Experience of effectively building and/or updating websites and overseeing external communications via social media would be desirable. The successful applicant should be able to demonstrate a commitment to providing an efficient, professional and effective service to the many users and contacts both internally at all levels of the organisation and externally.

UCL vacancy reference: 1824516

Applicants should apply online. To access further details about the position and how to apply please click on the ‘Apply’ button above.

Interested applicants are encouraged to make informal enquiries abotu the post to Dr. Robert Thompson or Professor Izzat Darwazeh

Queries regarding the application process should be be sent to Vicky Coombes (

The UCL Ways of Working for professional services supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please see to find out more.

Latest time for the submission of applications: 23:59.

Interview Date: TBC

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.

Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department.

This role does not meet the eligibility requirements for a tier 2 certificate of sponsorship under UK Visas and Immigration legislation. Therefore UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.

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