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Project Officer (Finance) (Parental Leave Cover)

European Molecular Biology Laboratory (EMBL) - Course and Conference Office

About the team/job

As part of the External Training Teams at EMBL Heidelberg and EMBL-EBI Hinxton, you will fulfill EMBL’s mission to provide exemplary training for the life sciences, making the laboratory the leading meeting place for biologists in Europe. Join the team that delivers a world-class programme of international conferences, courses and events. We offer an international working environment with superb benefits and facilities for staff. 
We are looking for a Project Officer to join the team for 12 months as cover for Parental Leave. The Project Officer manages the budgets of the training teams at both sites and is the sole finance position in the teams; you will therefore need to be able to work independently whilst also working well alongside non-financial professionals. Your primary role will be to provide support to the management teams such that they have the information they need to make decisions for the programme. Additionally, you will be providing regular updates to senior management and directors, and offering day to day support in the team operations. As such, you must be adept at working effectively with financial and non-financial stakeholders at all levels of seniority.

Your role

  • Prepare the annual budgets for External Training & EMBL-EBI Training teams including event, office & salary budgets  
  • Monitor & control revenue and expenditure against budgets and update management and finance teams on any forecast over or under spend
  • Develop budget models for training activities and input to the programming strategy based on the advanced forecasts generated
  • Monitor the budget and expenditure of externally funded projects and ensure Project Managers are kept informed of each project’s financial position
  • Liaise with the grants and finance departments as needed to ensure that the budgeting and reporting of externally funded projects are accurate and complete
  • Take responsibility (with the relevant budget holders) for ensuring good practice and compliance in the financial operations of the training teams with both EMBL internal policies and external requirements.
  • Prepare and submit the budgets required for EMBO applications
  • Cost control and benchmarking to ensure both training teams both obtain and provide value for money in their operations 
  • Support events organisers across both sites with day to day financial queries
  • Lead and support on ad-hoc projects as required

You have

  • Ideally at least 3 years experience in project and financial controlling 
  • Sound knowledge of budgetary control
  • Proven experience working in a multi-disciplinary, collaborative team environment
  • The ability to work independently 
  • Excellent written and spoken English language skills 
  • Good communication and interpersonal skills
  • Solid knowledge of the usual Microsoft Office software packages, especially Excel
  • Accountancy qualification or equivalent

You might also have

  • Proficiency in accounting software (SAP is preferred) 
  • Knowledge of event sponsorship acquisition 
  • Knowledge of event management 
  • Experience of working on the administration of academic research grants
  • Experience working in an international organisation

Why join us

Working for EMBL gives you an opportunity to apply your skills and energy for the greater good. EMBL is curiosity-driven, community-oriented and international. Competitive salary, a relaxed culture, ongoing professional development, an on-site nursery, canteen and library all make EMBL a great place to work. EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. Remuneration comprises a competitive tax free salary and benefits from the German Social Security Scheme.

What’s it like to work at EMBL? Hear what some of our staff have to say on our YouTube channel

What else you need to know

We are Europe’s flagship research laboratory for the life sciences – an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1700 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

This job will require travel to EMBL-EBI in Hinxton if based in Heidelberg, or to EMBL Heidelberg if based in Hinxton.

Interviews will be held remotely on 22nd and 23rd July.

Location: Heidelberg - Germany
Salary: Administrative Officer (gr. 4-6)
Hours: Full Time
Contract Type: Fixed-Term/Contract
Placed On: 10th June 2021
Closes: 11th July 2021
Job Ref: HD01988
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