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Undergraduate Administrator

Imperial College London - Department of Infectious Disease, Faculty of Medicine

Location: London
Salary: £33,977 to £38,360 per annum (pro rata)
Hours: Part Time
Contract Type: Permanent
Placed On: 6th October 2021
Closes: 19th October 2021
Job Ref: MED02756

Campus: St Mary’s Campus (Paddington)

Job Summary

Imperial College London’s Faculty of Medicine is one of the world’s top medical schools at one of the world’s most-respected universities. We are at the forefront of undergraduate medicine, postgraduate study and cutting-edge research, benefiting patients and populations globally.

The Faculty of Medicine, supported by its Departments, coordinates the student journey from admission to graduation, providing first-line services to students, supporting strategy and policy development, financial management, communications, governance and quality. We take great pride in enhancing our student experience, satisfaction and welfare, and increasing our National Student Survey results year-on-year; since 2012, we have been accredited with the independent standard ‘Putting the Customer First’ in recognition of our outstanding customer service culture and delivery and have recently been voted by students as The Times University of the Year.

The Department of Infectious Disease, working closely with the Faculty Education Office, supports this effort providing excellent administration of MBBS pathways including Year 5 Paediatrics and Year 5 Obstetrics & Gynaecology.

Duties and responsibilities

You will provide comprehensive, administrative and management support for the smooth running of year 5 clinical years for Paediatrics and Obstetrics & Gynaecology. You will be a key point of contact for students and staff associated with these programmes. You will work closely with the Programme Leads and Clinical Academic teams, and more widely with colleagues across the Faculty of Medicine, College Central Services and at associated NHS trusts. You will report to the Programme Leads and UG/PG Coordinator for the department.

Essential requirements

You should be educated to degree level or equivalent, have experience in a similar role in the HE Sector, and ideally experience of working in clinical setting/NHS hospitals. A knowledge of MS Office and Teams, VLEs and technology-enhanced learning are also essential as these are central to the College’s Teaching and Learning Strategy.

You need to have excellent communication skills and an ability to deal diplomatically but assertively with a wide range of people. You will need to have a customer-focused approach to your work and be able to prioritise, work to deadlines, be self-motivated, resourceful and well organised.

Further Information

The role is part-time (0.8 FTE / 4 days a week) and open-ended. You will ordinarily be based at St Mary’s Campus, Paddington. You will also work one day a week (or more) at Chelsea & Westminster Campus. Involvement in departmental activities will necessitate occasional travel to other College campuses.

Should you have any queries regarding this role please contact:

We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex, or sexual orientation. We are an Athena SWAN Silver Award winner, a Disability Confident Leader and a Stonewall Diversity Champion.

Closing date: 19 October 2021

To apply, visit and search job reference MED02756.

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