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PA to the Principal and Bursar

University of Oxford - St Hilda's College, Oxford

Location: Oxford
Salary: £29,614 to £35,326 University Grade 6: Per annum
Hours: Full Time
Contract Type: Permanent
Placed On: 13th January 2022
Closes: 7th February 2022

Hours 35 hours per week

A degree of flexibility in hours worked will be required to fulfil the requirements of the role.

Reporting to

The College Principal and Bursar

St Hilda’s College is looking to recruit an efficient and effective full-time PA to support the College’s Principal and Bursar.

The PA will be the primary point of contact between the Principal, Bursar, the College community and the outside world and will be expected to support with a wide range of administrative duties at the highest level, in an independent and self-managed capacity.

Summary Key Duties and Responsibilities:

  • Management of diaries, appointments and travel arrangements;
  • Responding to all incoming electronic and telephone communications, drafting correspondence for and on their behalf on the Principal and Bursar;
  • Management of the Principal’s high-profile events in order to maintain and develop the College’s busy and varied events programme;
  • Welcoming the Principal and Bursar’s visitors and assisting them in answering their queries;
  • Work alongside key College Officers such as the Vice Principal, Bursar, Senior Tutor and Development Director;
  • Coordinate committee work, including planning the annual calendar of committee meetings within the College, organising business, preparing agendas, writing minutes and ensuring business is dealt with in a timely manner. Identify actions and ensure decisions are effectively implemented;
  • Organise and maintain efficient filing electronic and paper filing systems to ensure easy access to any information required;
  • Act as the main point of contact for the College Fellowship and members of the Senior Common Room with the Principal, and managing outward communications with the Fellowship from the Principal;
  • Developing and upholding successful working relationships with academic and support staff colleagues across the College and in the wider University.

For further details about the role and to apply visit: https://www.st-hildas.ox.ac.uk/content/pa-principal-and-bursar

The deadline for applications is Monday 7 February 2022 at 5.00pm and we expect to hold interviews in the week commencing 14 February.

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