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Procurement Co-Ordinator

University of Warwick - The Procurement Office

Warwick are a word leading University with the highest academic and research standards. But they are not letting the story end there. That’s because they are a place of possibility. They are always looking for new ways to make things happen. Whether you are a dedicated student, an innovative lecturer or a passionate support member of staff, Warwick provides a tireless yet supportive environment in which you can make an impact.

Warwick Procurement office is passionate about realising the University’s vision of creating world class teaching and learning environments and has ambitious plans to open a new academic building on campus every year until 2023. They are now looking for a Procurement Co-Ordinator with the same passion and drive to make this happen. Sound interesting?

The Procurement office provide an accessible and professional service, maximising the value for money achieved through the University's procurement activities whilst ensuring legislative compliance, auditability and the promotion of environmental and social considerations. To ensure appropriate insurance cover is in place, comprehensively representing the activities of the University and supporting the broader management of risk across the institution.

Job description

Role
To support the Procurement and Insurance Office across all / any streams of activities, working both with suppliers and University stakeholders to ensure that the full benefits of procurement activities are realised, that procurement initiatives are delivered effectively and that target savings and efficiencies are achieved.

Skills and experience

Good knowledge and experience gained in a busy, ideally procurement, office environment

Good understanding of procurement processes both in terms of P2P (Purchase to Pay) systems and best practice procurement

Good understanding of procurement processes both in terms of P2P (Purchase to Pay) systems and best practice procurement

A good understanding of various software packages and corporate finance systems particularly MS Office and ideally SAP

The ability to produce and present meaningful, accurate and concise written and numerical reports

Duties and responsibilities
1. Procurement Processes - Determine and lead plans for certain commodity / project specific areas, implementing contracts, negotiating with suppliers when agreeing contract terms and promoting contract compliance across the University. - Conduct compliant lower value (non EU) tenders, RFQs or mini competitions. - Prepare and analyse spend reports in order to suggest improvements to contract use. - Maintain contract information and monitor spend to achieve savings and value for money. - Promote best procurement practices within the University, providing advice on Financial Procedure – Procurement, approved suppliers and their pricing, as required. - As required, ensure the efficient expediting of equipment orders relating to capital equipment projects. Work actively with external suppliers and internal departmental colleagues in order to progress, record and report on confirmed delivery dates, shipping arrangements, invoicing and ensure all associated documentation is obtained for audit purposes.

2.SAP Processes - Provide Purchase Order placement service to support departments, as required, and ensure correct input of details including pricing, supplier, descriptions, SAP coding, appropriate text.

  1. Supplier Control - Produce and analyse usage reports and liaise with departments in order to determine compliant spend, as required.
  2. Procurement Card Programme- Administration of the Procurement Card Application and Card Issue processes.
  3. eProcurement - Manage the supplier on-boarding process, including activities such as determination of catalogue type (hosted catalogue, punch-out, form) and PO distribution method. Monitor progress in line with agreed enablement timescales.
  4. Market and Pricing Analysis- Analyse market trends and pricing to inform sourcing decisions and make best pricing available to Departments.

Benefits
26 days annual leave plus 4 concessionary days at Christmas

Excellent contributory pension

To Apply

Send you CV to Andrea Skelly at a.skelly@warwick.ac.uk

Additional information
The closing date is 5th December

Location: Coventry
Salary: £23,715 to £27,131
Hours: Full Time
Contract Type: Permanent
Placed On: 17th November 2022
Closes: 5th December 2022
   
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