Events Coordinator

Hughes Hall, Cambridge CB1 2EW

Hours of Work: 37.5 hours per week Monday to Friday 

Hybrid Working. Travel to Singapore in early 2023 and June 2023.

The Event Coordinator will work closely with the Academic Community Manager for the CCE in relation to the global conference in Singapore. This is a new role for a fixed term to July 2025 to coordinate events on behalf of the CCE. One of the first priorities will be supporting the organisation and coordination of the delivery of an in-person conference in Singapore in June 2023. Subsequently, the Event Coordinator will be central to the successful planning and delivery of events linked to CCE activities planned throughout the year.  

Main Duties

• Lead on the coordination, planning and delivery of events for the CCE.
• Coordinate the programme of CCE events and ensure this is promoted, monitored and managed on an ongoing basis to provide a clear schedule of events within Hughes Hall, and externally.
• Manage the logistics of the CCE Event programme and of individual events, including liaising with relevant Hughes Hall staff and departments.
• Use the CCE’s community management platform, managing event registrants, memberships of the centre, event management logistics, marketing campaigns and event follow-up.
• Prepare briefings and content to encourage engagement with events, and successful event delivery.
• Prepare social media posts and campaigns for events, using social media platforms and apps.
• Utilise digital tools required to prepare high quality material and event experiences, such as Microsoft 365, Teams, Zoom, Eventbrite.
• Manage the delivery of online events using relevant online tools.
• Engage with event speakers to ensure smooth running of events, including obtaining pre-event materials required, and event specific logistics and technical requirements are clear and in place.
• Ensure that outputs from events are captured as appropriate and manage the development of event summaries as required, co-ordinating with additional writers where needed.
• Prepare and upload content and outputs to the CCE Website to advertise events, including event summaries to the website.
• In collaboration with the Academic Community Manager for CCE, support the coordination of the upcoming inaugural international conference on ESG and climate governance, in Singapore, June 2023 which will gather 50 – 100 participants from leading institutions all over the world, specialising in corporate climate governance. Specifically, this may include:
• Collaborating with the SMU team to support them in planning the logistics for the conference.
• Liaising with the wider CCE and SMU teams to confirm non-academic and private sector participants to invite to the conference.
• Coordinating and serving as liaison between conference participants and the SMU team.
• Supporting, along with other members of the conference working group, the marketing and communication of the conference.
• Ensuring the correct systems are in place, through coordinating with the Data Protection Officer, to meet data protection policies.
• Working with the CCE content team to finalise and share the conference agenda with conference attendees.
• Supporting the SMU team to develop event feedback surveys and post-event content outputs.

For more information about the role and the application process, please visit the College’s website.

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