Administrative Coordinator for the Brahmal Vasudevan Institute for Sustainable Aviation

Location: South Kensington Campus - Hybrid

Job Summary

The Brahmal Vasudevan Institute for Sustainable Aviation welcomes applications for the post of Administrative Coordinator to lead on administrative and communications tasks across the Institute’s portfolio.

The Institute is an exciting new collaborative research initiative that will harness expertise as it leads in breakthroughs towards achieving the transition to net zero aviation.

Reporting to the Communications and Events Manager, the postholder will be responsible for event and meeting logistics, managing the Institute’s digital presence and coordinating multimedia production. You will also undertake creation of graphics and stories with a strong news-sense and ability to adapt scientific research for the lay audience.

You will provide day-today administrative assistance including diary management, travel arrangements and processing expenses.

As a busy and varied role, you will be proactive with excellent organisational skills and the ability to prioritise workloads. You must also be able and willing to undertake a wide variety of work, so flexibility and creativity are desirable. The ability to complete tasks with minimal supervision is essential.

Duties and responsibilities

• Support the mission of the Institute nationally and globally with communications and administrative support to the Director, academics and affiliates.
• Responsible for enhancing reach opportunities through multimedia, writing news and planning events.
• Ownership of the Institute’s website, social media presence and participation in relevant online conversation.
• Work with individuals across research fields and the Professional Services team for the delivery of projects.

Essential requirements

The successful candidate should have A levels or equivalent qualification or be able to demonstrate relevant experience.

• Experience of high-level administration supporting senior members of staff or academics HR Division
• Experience with procurement/purchasing systems
• Ability to adapt complex scientific information for the lay audience
• Experience of using a variety of web-based tools including a CMS for web updates
• Experienced of running multiple social media channels and content creation for target audiences
• Strong interpersonal and communications skills
• Excellent attention to detail
• Excellent IT skills including MS Office
• Ability and willingness to adapt to changing timetables or work patterns, as needed by changing circumstance

Further Information

Candidates wishing to be considered for this role will need to complete an online application form as directed - (www.imperial.ac.uk/jobs).

For informal enquiries please contact Professor Rafael Palacios (r.palacios@imperial.ac.uk)

For technical issues when applying online please email recruitment@imperial.ac.uk.

This post is offered as a part-time, 0.6 FTE, fixed term position for three years and is based in the Brahmal Vasudevan Institute of Sustainable Aviation at Imperial College London (South Kensington Campus). Applications for the post as a full-time opportunity will also be considered.

For more information about the Brahmal Institute, please visit our website - www.imperial.ac.uk/brahmal-institute

Closing date: 19th April 2023

The College is currently trialling a Work Location Framework until early 2023. Hybrid working may be considered for this role and the role holder may be expected to work 60% or more of their time onsite, with 40% the minimum time spent onsite. The opportunity for hybrid working will be discussed at interview.

The College is a proud signatory to the San-Francisco Declaration on Research Assessment (DORA), which means that in hiring and promotion decisions, we evaluate applicants on the quality of their work, not the journal impact factor where it is published. For more information, see https://www.imperial.ac.uk/research-and-innovation/about-imperial research/research-evaluation/

The College believes that the use of animals in research is vital to improve human and animal health and welfare. Animals may only be used in research programmes where their use is shown to be necessary for developing new treatments and making medical advances. Imperial is committed to ensuring that, in cases where this research is deemed essential, all animals in the College’s care are treated with full respect, and that all staff involved with this work show due consideration at every level. http://www.imperial.ac.uk/research-and innovation/about-imperial-research/research-integrity/animal-research/

Imperial College is committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment. We are an Athena SWAN Silver award winner, a Stonewall Diversity Champion, a Disability Confident Employer and work in partnership with GIRES to promote respect for trans people.