UKRI / BBSRC - Buildings & Asset Manager

Location: Polaris House, Swindon, Wiltshire

About the role 

Are you a hands-on problem solver with experience of working with a major corporate environment? Do you have an excellent understanding of property, landlord and tenant law? If you do, this challenging and dynamic role maybe of interest. You will join a small and technically astute team which acts as an internal centre of knowledge and expertise in the management and development of property on behalf of BBSRC.  

Role Purpose 

Your core duties will be to develop and maintain within the BBSRC estates team, building maintenance and asset management knowledge and expertise ensuring that effective and sustainable maintenance systems and polices are in place at BBSRC Institutes to safeguard UKRI freehold assets and for assets into which BBSRC invests capital into the maintenance, improvement, and renewal of. 

Key activities 

• To develop, maintain and update BBSRC’s own strategic asset management strategies and estate management policies for the UKRI estate. 

• Approve appropriateness and adequacy of Institute property management policies and maintenance plans, working collaboratively to assess and agree their priorities and supporting the all-party agreement of plans.   

• You will be required to keep in regular contact with site estate management teams and undertake visits to sites when required to provide support in the development of proposals and to offer advice and guidance. 

• Lead on the selection of the appointment of professional consultants to provide specific services, monitoring performance and approving payments all with due regard to public sector propriety 

• When required to do so, directly manage project works connected with the estate’s portfolio performing the role of project manager/contract administrator ensuring that adequate management processes are in place that accord with best practice for the size and complexity of the project. 

• You will be expected to run and maintain periodic key performance indicators (KPI) reporting on site performance and report outcomes back to key stakeholders within BBSRC and at Institutes to enable the benchmarking of improvements across time and to monitor value for money of capital deployed and invested into the estate by BBSRC and the Institutes themselves. 

• You will be required to conduct regular reviews of the progress and implementation of estates capital investments cases, monitoring project expenditure levels, and providing verification of site reports on completion of works. Producing regular progress and year end reports on the status of the maintenance and sustainability improvement programmes and the current estate condition to BBSRC management and to annually update BBSRC’s own strategic asset management plan to reflect changes in the supported estate across time.  

• Provide ad-hoc landlord and tenant advice dealing with leasing matters and Notices received in connection with the BBSRC estate. 

Shortlisting criteria 

• A professional Associate of the Royal Institute of Chartered Surveyors or similar standard property related professional membership.
• Experience of direct management of projects, acting in the role of project manager and or contract administrator.
• Management of budgets and allocation of expenditure to multiple parties.
• Excellent knowledge of asset management practices and landlord and tenant experience.
• Good knowledge of Office 365 and SharePoint applications and estate property management systems.
• Evidence of the ability to write clear and concise documents with particular emphasis on report writing and production.

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