Senior Information Governance Assistant

35 hours weekly, permanent hybrid opportunity

37 days annual leave – (28 days plus 9 buildings closed days)

Role Description

The University is seeking a Senior Information Governance Assistant with strong administrative skills and experience to join the Information Governance Division, a professional service team within the Governance and Legal Services Directorate. This is one of two Senior Information Governance Assistant roles that support the timely and efficient delivery of our service.

Working collaboratively with colleagues within the Directorate and across the University to support the University’s mission and contribute to its strategic priorities, we promote effective information governance to support University business worldwide and manage information risk to meet relevant legal, regulatory and audit requirements.

Joining the University during an exciting period of digital transformation, the role holder will assist the Information Governance team in managing and responding to freedom of information and data subject requests, providing advice and guidance to the University community, and supporting effective information governance across the global University.

Detailed Description                    

• Provide high quality and efficient support to the Information Governance team in handling information rights requests within statutory deadlines,
• Help the team to provide information governance advice to colleagues and to meet the University's obligations under data protection law to all members of the University community and external stakeholders
• Maintain case handling records systems for data protection, freedom of information and information governance requests and enquiries
• Provide effective administrative support to the team and clerking duties to the committees we support

Education, qualifications, and experience

Essential:

• Educated to Highers/A-Level standard (or equivalent)
• Excellent interpersonal and communication skills, in both written and spoken English, and the ability to produce high quality written work
• Relevant experience and success in a role requiring strong customer service and administration skills
• Proven experience building, and maintaining, relationships with a wide variety of stakeholder groups and audiences
• Accurate and efficient data handling skills, with a high degree of attention to detail
• Experience and proficiency in taking formal minutes of committees or boards

How to apply                

Applications can be submitted up to midnight (UK time) Sunday, 29^th October 2023.

Interviews will be held in person at our Edinburgh campus on 7^th and 8^th November 2023

At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.

Heriot-Watt University values diversity across our University community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website www.hw.ac.uk/uk/services/equality-diversity.htm and also our award-winning work in Disability Inclusive Science Careers disc.hw.ac.uk.

We welcome and will consider flexible working patterns e.g. part-time working and job share options.

Use our total rewards calculator: www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.        

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