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Archive Assistant

University of Bristol

Location: Bristol
Salary: £24,248 to £26,444 per annum
Hours: Full Time
Contract Type: Permanent
Placed On: 11th December 2023
Closes: 14th January 2024
Job Ref: SUPP110683

The role

You will work at the University of Bristol’s Theatre Collection on the archive of the arts organisation, Welfare State International (1968-2006). The archive contains documents created as part of the day-to-day running of the theatre company including contracts, funding applications, minutes of meetings, marketing material such as flyers and posters, performance planning notes and sketches, photographs and videos. All these items need sorting, describing, numbering and locating on our online catalogue. You will support the Project Archivist, who is cataloguing the collection, with tasks that will enable the public to access it for research, education and inspiration.

For those interested in a career in archives, we can support you to apply for qualification as a Foundation Member of the Archives and Records Association.

To find out about being an Archive Assistant at the University of Bristol's Theatre Collection, you can JOIN US! for a short session where you will be able to learn more about the job, the application and interview process, and ask any questions. To book your place on either of our face-to-face sessions below, please email niah.rhoden-edwards@bristol.ac.uk stating which session you want to attend.

4th January 2024 - Gatehouse Centre, Hareclive Road, BS13 9JN - 10am-12pm

9th January 2024 - Little Library, Barton Hill Micro Campus, Ducie Road BS5 0AX - 10am-11.30am

What will you be doing?

  • Repackaging documents, for example putting posters into folders or placing photographs into pockets and binders
  • Sorting documents by date or alphabetically
  • Listing documents accurately on a spreadsheet
  • Learning to use our collections database
  • Renaming digital files with a specific reference and moving the files to different folders
  • Emailing people to introduce the project and request permission for their work to be shared publicly
  • Supervising researchers or volunteers in the reading room and making them feel welcome
  • Getting out items from the archive for researchers or events and replacing them correctly
  • Posting project updates on our social media or blog 

You should apply if

You have:

  • worked in an office and have good general IT skills
  • the ability to work collaboratively and can use initiative
  • an interest in working in an archive and gaining experience with heritage and cultural collections

You can:

  • sort documents into alphabetical, date or other order
  • write a friendly email to introduce yourself and ask a series of questions
  • update a spreadsheet
  • supervise a group of volunteers completing a set task
  • write a short description of an item including key information
  • write an engaging tweet for social media or a short blog
  • keep focus and accurately complete one task at a time, such as repeatedly writing reference numbers onto documents

Additional information

For informal queries, please contact Sian Williams, 0117 455 8602, sian.a.williams@bristol.ac.uk

This advert will close at 23:59 GMT on 14/01/2024. Interviews are anticipated to take place on 29/01/2024.

Our strategy and mission

We recently launched our strategy to 2030 tying together our mission, vision and values.

The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.

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