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Assistant Procurement Manager

Newcastle University - Procurement Services

Location: Newcastle upon Tyne, Hybrid/On-site
Salary: £29,605 to £30,487 with progression to £32,982 per annum
Hours: Full Time
Contract Type: Permanent
Placed On: 5th February 2024
Closes: 26th February 2024
Job Ref: 26633

Company description:

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

Job description:

The Role


Are you interested in working on major Technology (IT) projects?

Have you worked in a procurement, technology, or project management environment?

Do you want to be part of a team working on upgrading, improving, and maintaining an extensive University campus?

If so, you sound like the person we are looking for! We have an exciting opportunity for an Assistant Procurement Manager - Technology to join our growing Procurement Services team at Newcastle University.

Under the direction of the Head of Procurement, you will be coached and mentored in a demanding but rewarding role. Working closely with our excellent team of Procurement Managers, we are looking for ambitious individuals who either have experience in procurement or are a graduate in supply chain / technology / engineering looking for your first step into Procurement.

If you would like to talk to us, please get in touch with Adam Bektic, Head of Procurement via e-mail at adam.bektic@newcastle.ac.uk.

Please ensure you upload a covering letter with your CV when applying for this vacancy.

Well-being and happiness at work are important to us and we are committed to building and maintaining a fair and inclusive working environment. We are happy to discuss arrangements for flexible and/or hybrid working.

Key Accountabilities

  • Administer the letting and management of framework agreements, research, capital equipment, services contracts and compiling tender documents
  • Manage the tender process including issuing tenders, supplier management, tender receipt and opening, tender assessment and evaluation, post tender clarification and negotiations, ongoing contract management
  • Administer framework agreements to ensure that they meet the needs of the University and ensure compliance
  • Assist and support the creation of detailed specifications for the University’s contract requirements and to compile contract documentation to meet the requirements
  • Manage contracts to ensure the supplier conforms to the contract and will carry out audits of the supplier producing audit reports
  • Negotiate with suppliers to achieve best value for the University and to resolve conflicts and disagreements. For example, the post holder is expected to carry out negotiations on a range of issues including price reductions to obtain the best possible resolution for the University considering the legal implications and responsibilities of the final agreement
  • Aid Procurement Managers on RFQs, ITTs, reporting, existing framework agreements, best purchasing practice, financial directives, purchasing procedures, funding source purchasing rules, Public Contracts Regulations and National Audit Office guidelines to ensure compliance. For example, the post holder is expected to meet University colleagues on a regular basis to determine their requirements and develop a procurement plan and strategies to meet those requirements
  • Represent the University at meetings, seminars and exhibitions etc. including Regional Consortium Commodity Group Meetings and National Agreement Groups
  • To act as a deputy for Procurement Managers during periods of absence as required to ensure continuity of service
  • Act as an advocate for the function
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