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Archibus Legal & Lease Management Administrator

Oxford Brookes University - Estates and Campus Services

Location: Oxford
Salary: £45,585 per annum, rising annually to £49,794
Hours: Full Time
Contract Type: Fixed-Term/Contract
Placed On: 8th February 2024
Closes: 25th February 2024
Job Ref: 161740

Oxford Brookes University is looking to recruit an experienced, reliable and highly motivated Archibus Legal & Lease Management Administrator as a member of the Corporate Property Management team to populate the extensive portfolio of estate records onto a centralised system to streamline data entry, automate transactional information-gathering and management and improve the current analytic and reporting capabilities, all the while providing a high service level at a reduced cost. The Corporate Property Management Team play a proactive role within a motivated and innovative Department, delivering key objectives to meet directorate and university-wide requirements. If you are looking for a role as an Archibus Legal & Lease Management Administrator then this might be just the role for you.

As one of the largest employers in Oxford, we pride ourselves in the great experience we offer our staff. In the Archibus Legal & Lease Management Administrator post you’ll be joining a friendly, professional environment where every member of staff is recognised as important to the success of Oxford Brookes University. This is an exciting opportunity to work within the Corporate Property Management Team for our Estates & Campus Services Department.

At Oxford Brookes, inclusivity is one of our five guiding principles: we take positive steps to create an environment in which we celebrate, value and provide equal opportunity to all. We are committed to recruiting out of the widest possible pool and welcome applications from all suitably qualified candidates who embrace our values, regardless of their background.

As a Disability Confident Employer, we guarantee to interview any disabled applicant who meets the essential selection criteria.

Working hours for the post

This is a full-time post which is 37 hours, typically Monday to Friday 8 am to 4.30 pm, but Oxford Brookes is supportive of flexible working, part-time working and job sharing. Applicants who would like to have a working arrangement like this are encouraged to apply for this post. If you would like to speak to discuss this role further please contact Stephen Heath, Assistant Director - Corporate Property Management s.heaeth@brooke.ac.uk so that arrangements can be made to hold a telephone call or video call.

Overall Purpose of the post

To undertake a root and branch review of relevant ECS legal documentation, ensuring - with guidance from colleagues in Legal Services - that it is fit-for-purpose, complete in its compilation (not lacking in legal integrity such as execution flaws), before being uploaded onto the system in a structured manner by the appointee. This will be a discrete project and its success will rely upon the expertise and experience of a self-motivated and self-directed individual.

Qualifications: Qualified Solicitor, Surveyor, or highly competent Legal Executive or Senior Paralegal

Experience required for post:

  • Extensive experience in the commercial real estate sector (relevant experience could include leasing, conveyancing, mortgages, property insurance, property asset transfers/investment)
  • Experience in working with property and estate management systems as well as managing property information requirements.
  • Significant experience of problem-solving and simplifying systems through demonstrable experience in software management.
  • Up-to-date knowledge of English property record legislation, including remedies.
  • Experience of managing property information requirements (to help bring an understanding of operational impacts and to deliver efficiencies).
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