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Operations Officer (Business Support)

King's College London - Faculty of Life Sciences & Medicine - Basic & Medical Biosci School Office.

Location: London, Hybrid
Salary: £37,332 to £42,099 per annum, including London Weighting Allowance.
Hours: Full Time
Contract Type: Permanent
Placed On: 19th February 2024
Closes: 10th March 2024
Job Ref: 084686
 

This is an exciting opportunity to join the Professional Services team in the School of Basic and Medical Bioscience at King’s College London. We are seeking to appoint an Operations Officer who will have responsibility for supporting the delivery of services underpinning the business functions in the School which includes HR, finance, procurement and school wide improvement projects. 

The post holder will be based at Guy’s Campus and work closely with the School Manager, the School HR and Finance Manager and our departmental operations officers. The role will support the development of improved systems and processes for business operations within the School, as well as HR processes at every stage of the employee lifecycle and financial transactions and processes. You will support other school/department-wide projects as required and provide ad hoc operational support across the School.

This role is very varied and will provide the opportunity to develop a wide range of experience and skills within a supportive and friendly environment. It will suit a highly numerate and IT savvy candidate with excellent organisational skills who can work accurately, with close attention to detail in a busy environment with tight deadlines. The successful candidate will be comfortable working across multiple projects and areas and will have excellent communication skills to be able to develop good working relationships with the School’s Professional Services team, academics and researchers as well as colleagues across the University. Experience of and/or aptitude for technologies such as SharePoint, Microsoft forms, and PowerApps which support this will be an advantage. As part of the wider school support there will also be the opportunity to develop research support experience.

This post will be offered on an indefinite contract.

This is a full-time post (35 hours a week).

Following the training period, this post is available as a full time on campus post, a hybrid working post (with 60% on campus 40% remote working), or with flexible working in agreement with the line manager.

Skills, knowledge, and experience

Essential criteria

  • Educated to degree level or relevant experience
  • Experience of a wide range of administrative processes including HR and financial management
  • Highly numerate with proven financial management and analytical skills, with experience of managing complex financial information
  • Excellent verbal and written communication skills with experience of building an effective network across a complex organization
  • IT literate and experience and good knowledge of using complex databases, management information systems and Excel
  • Accuracy and attention to detail with ability to maintain confidentiality
  • Ability to work under pressure in a busy environment, multitask and deal with competing demands.
  • Excellent data management and document control skills
  • Ability to work independently and as part of a team

Desirable criteria

  • Experience of working in a higher education institute or research environment
  • Experience of developing and implementing operational process improvements
  • Experience of managing complex SharePoint sites.
  • Experience of Committee servicing, events organisation

Further Information

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

Closing date: 10th March 2024

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