Senior Administrative Assistant (74740-0324)

We have a vacancy to join the team as a Senior Administrator. 

This is a busy and varied position and you would play a key role in delivering high quality business administrative support to staff. You will be the first point of contact for the Head of Section, managers and staff in the area you support, in terms of process, procedures and policies. For example, Diary management, meeting preparation and minutes, end to end recruitment of staff, managing, arranging and recording of training for all staff, expert on the HR system as well as first line of contact on HR issues to support managers and individuals. You will be dealing with a wide range of people every day, and no two days will be the same.

The role would be based supporting sections of the Estates team on a day-to-day basis, and work would come from the Head of Section & managers in the area you support. However, you would report to the Office Administration Manager to ensure consistency of both delivery of service and interpretation of processes across the department, meaning you need to be adaptable to work in other sections from time to time.

For informal enquiries, please contact Angie Dumper (a.c.dumper@warwick.ac.uk).

We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.  

If you have a flexible approach to your work and are committed to providing high quality business administrative support, then you may be what we are looking for. 

In making these appointments the Office Administration Manager is seeking administrators who, among other qualities, can demonstrate:

• Evidence of well-developed administration skills and a high level of IT literacy, to include experience of manipulating and extracting data within Excel, SharePoint & Word as well as Microsoft Teams for communicating and storage of files.
• Experience of taking minutes and collating action points at formal meetings.
• Flexibility to be involved in a number of operational support activities at the same time, and to be able to adapt to a changing working environment,
• Excellent planning & organisation together with problem solving abilities in order to achieve deadlines when faced with conflicting demands.
• Excellent written and verbal communication skills through a range of relevant media), along with the ability to form strong working relationships with colleagues across the Estates department and the rest of the University.
• Experience of delivering excellent customer service through effective team working and the ability to work effectively in a matrix organisational context.

For further information regarding the skills required for this role please see the personal specification section of the attached job description.

Full details of the duties and selection criteria for this role can be found in the vacancy advert on the University of Warwick's jobs pages. You will be routed to this when you click on the Apply button.

Closing Date: 1st April 2024 at 11.55pm