Senior Academic Administrator (Year 5 / GE3)

Location: (Clinical) Medical School Office, John Radcliffe Hospital, Headington, Oxford 

Further to a reorganisation of Professional Services roles in the School of Medicine and Biomedical Sciences (SMBMS), we are seeking a highly efficient and capable Senior Academic Administrator to become a member of the academic administration team for the School. This post provides an excellent opportunity to develop a career in University administration.

The Senior Academic Administrator (Year 5 / GE3) will have lead responsibility for administering the second year of the University’s Clinical Medicine programme, which is Year 5 of the standard 6-year Medicine programme and Year 3 of the 4-year Graduate-entry Medicine programme. This will involve allocating students to clinical rotations, monitoring the progression of students, and organising end-of-year examinations.

There are approximately 155-160 students in each of the three years of the Clinical Medicine course, and 35-40 students on each year of the Graduate-entry Medicine programme. Teaching and examining is provided by a large number of academic and/or clinical staff, drawn from clinical and non-clinical departments across the Medical Sciences Division. Students also attend clinical placements in partner NHS Trusts, and in primary care settings. As the responsibility for teaching and examining is shared across multiple University departments, as well as the partner NHS organisations, the organisation of the course is complex.

The post holder will also have operational responsibility for the incoming Electives programme. Under this programme, the School welcomes medical students from other UK universities and from overseas for periods of 4-10 weeks. This will involve receiving applications, managing the selection process, allocating students to attachments, and putting arrangements in place for the students’ arrival.

The successful candidate for this position will have an honours degree or equivalent qualification, along with recent and direct experience of academic administrative work in Higher Education. They will have excellent administrative, organisational and analytical skills, and will have the ability to manage a broad workload in an efficient manner. They will have the ability to work systematically and to a high level of accuracy, with excellent attention to detail, even when working under pressure. They will have an excellent level of numeracy, and excellent IT skills.

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• Employee Assistant Programme (EAP)
• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans 

To make informal enquiries about the post, please contact Mrs Kirstie Vreede (Head of Administration and Finance): kirstie.vreede@medsci.ox.ac.uk

Applications for this vacancy are to be made online. As part of your application you will be required to upload a CV and a supporting statement.

This is a permanent post based at the (Clinical) Medical School Office, Academic Centre, Level 2, John Radcliffe Hospital. The post is offered at full time or 0.8 FTE and will be mostly on site (with occasional remote working or up to 20% regular remote working).

The closing date for applications is 12 noon on Monday 13 May 2024. We expect to hold interviews in the week beginning Monday 20 May 2024.

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