Administrative Officer

About the role

The Oxford Botanic Garden and Arboretum, home to the UK’s oldest botanic garden and a stunning 130-acre arboretum, is seeking a capable and proactive Administrative Officer to contribute to the smooth running of the department.

In a demanding but challenging and exciting role, the Administrative Officer will be the first point of contact for all internal and external enquiries and this requires an experienced individual able to handle information of a sensitive, sometimes confidential and often urgent nature.

The post holder will be responsible for general office administration such as taking minutes, filing, liaison with suppliers and ordering stationery. They will assist in the administration of volunteers across the two sites, and with the administration and set up of events. The post holder will also provide administrative support to the Director of OBGA and other senior managers within OBGA, including supporting the Director in making arrangements for meetings, visits and travel.

This is a permanent, part-time post, working 18.25 hours per week.

About You

You will exercise good judgement and demonstrate excellent written and oral communication skills.

You will possess strong numerical skills and have experience using financial systems.

You will be able to prioritie your workload effectively and produce accurate, detailed work within deadlines.

Experience in record-keeping and managing systems for follow-up actions is also essential.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

How to apply

You will be required to upload your CV and the attached supporting evidence form as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description. Please explain how you meet each one. Applications submitted without a CV and supporting evidence form will not be considered.

The Chair of this recruitment panel will be Heidi El-Megrisi, Head of Operations. Please contact recruitment@obg.ox.ac.uk with any enquiries relating to the role. General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).

Only applications received online by 12.00 midday (BST) on Tuesday 10 June 2025 can be considered. Interviews are expected to take place on Friday 27 June 2025.

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