Executive Assistant

The role

As part of the Faculty Executive Support Team, you’ll provide high-quality personal administrative support to one or more members of the Executive Leadership Team within the Faculty of Science and Engineering.

You will coordinate and deliver activities effectively and consistently across multiple sites, through strong relationships with key stakeholders, to ensure the Faculty delivers its goals and objectives.

Support for junior members of staff may also be a feature of the role.

The post holder will be expected to have a strong customer and quality focus. 

What will you be doing?

Supervised by the Faculty Office Manager, you will handle the comprehensive and confidential administrative needs for Director and Board level members of the Faculty.

You will be responsible for organising and overseeing the maintenance of Faculty facilities and resources, to ensure the smooth running of general business activities, engaging with other teams and divisions as required.

Day-to-day duties will include sensitive and confidential diary and mailbox management, domestic and international travel coordination, meeting coordination and support, staff and student query handling, process implementation and document production and storage using the M365 Office suite.

You will also support with staff induction and assist with ad-hoc reports and special projects as needed.

Multi-tasking across different applications and the ability to re-prioritise activity, often within short or changing timeframes will be essential.

You should apply if

• You have excellent interpersonal skills, are highly driven, cooperative, and a supportive team member, prepared to collaborate closely with your colleagues to achieve team goals.
• You possess strong planning and organising abilities, as well as the capacity to understand the long-term and broader impact of your work.
• You are highly proactive, and able to focus on the improvement of the team and your own work and have an eagerness to collaborate with colleagues to streamline procedures and improve efficiency.
• You are confident, cool under pressure and adept at solving problems. You’ll be dependable, positive and credible, and able to use your initiative to complete tasks.
• You have strong literacy, numeracy and proven IT skills, including the use of Microsoft’s Outlook, Excel and SharePoint.

Additional information

Contract type: Fixed term until 31/07/2026

School/Unit: Faculty of Science and Engineering, Faculty Team

This advert will close at 23:59 UK time on 20/05/25

Interviews are anticipated to take place week commencing 26th May 2025

For informal queries, please contact: 

Rahim.ahmed@bristol.ac.uk / Rahim Ahmed, Faculty Office Manager

Our strategy and mission

Available documents

• SUPP112381 - Executive Assistant - JD.pdf
• Science Engineering Further Particulars 2024-2025.pdf

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