Personal Assistant and Administrative Officer (Maternity Cover)

Location: White City campus / Hybrid

About the role:

Are you highly organised and motivated, with strong attention-to-detail and problem-solving skills? Do you want to be part of a dynamic professional service that collaborate with a variety of academic and research teams?

The Department of Primary Care and Public Health is seeking a Personal Assistant and Administrative Officer to provide an efficient and robust secretarial and administrative service for the Head of Department and other Senior departmental staff. This is an excellent opportunity for a highly motivated person, wishing to develop a career in administration and to obtain experience of working in one of the UK’s leading Universities within a busy and successful Department. 

What you would be doing:

• You will provide secretarial and clerical support for the teaching, research and other university and administrative activities of the Head of Department.
• You will manage the Head of Department’s diary and ensure that papers for meetings are accessible and maintained in an organised and logical format.
• You will be responsible for data input for research applications and monitor the research spend of NIHR awards.
• You will support the Departmental Manager on a range of general administrative functions, including processing payments using the College’s financial systems, human resource activities, and assisting with organising departmental events.

What we are looking for:

• Excellent organisational skills, attention to detail and a high degree of accuracy
• Can be flexible and proactive within a fast-paced environment with the ability to meet tight deadlines
• Ability to follow and work to instructions and carry out tasks with minimum supervision
• Ability to communicate well with people at all levels both within and outside Imperial

What we can offer you:

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 39 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further Information

This is a part-time post (27.26 hours per week) covering maternity for up to 12 months, expected to start early July 2025.

If you require any further details about the role, please contact:

Barbara Cerutti – b.cerutti@imperial.ac.uk

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

If you experience any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

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