Timetable Manager

Position overview

Department: Academic Services 

Benefits

Generous benefits package including 25 days holiday allowance pro rata (excl. Bank holidays), group life assurance, group income protection, pension schemes and private healthcare (optional)

Start

June 2025 

Reporting to the Head of Timetabling, this role will manage aspects of the accurate and timely data collection process and the production of the teaching timetables across an administratively complex suite of integrated programmes, such as study abroad, undergraduate and postgraduate degrees. The timetabling department is a core centralised timetabling services function and serves the total needs of all academic programmes. This role will manage the day-to-day running of this function.

This role requires proactively managing tasks and conflicting demands, working to tight deadlines and proven organisational ability in all aspects of planning and timetable production, and will work closely and collaboratively with departments across the University. This role provides opportunities to take ownership of key responsibilities of the academic timetables.

This role requires an experienced Timetabler with excellent communication skills and to be a collaborative member of staff and a creative thinker. This role is supported by the Timetable Administrator who they will line manage, and together they are responsible for the functional delivery of the academic timetable.

About the University

Northeastern University London, located in the heart of London, is part of Northeastern University’s Global Campus Network. Positioned as top ranking in the USA, Northeastern has campuses in Arlington, Boston, Charlotte, Miami, Oakland, San Jose, and Seattle in the USA, and Toronto and Vancouver in Canada.

Northeastern University London is committed to creating a welcoming and inclusive community, where individuals of all identities, backgrounds, and experiences can thrive, have a strong sense of belonging, and achieve academic, research, and professional success.

Northeastern University London offers a vibrant, collegiate community delivering broad and academically rigorous degree and postgraduate programmes across three faculties and fifteen disciplines. Our leadership, teaching, and support staff are committed to advancing our mission of delivering personalised degree programmes and game-changing research. The London campus has around 200 faculty members and 2,000 students. We have an ambitious growth plan with an increase of campus space year-on-year, the fit out of dry and wet labs to support the expansion in our bioscience and chemistry disciplines for Autumn 2025, and growth in student numbers anticipated in the next five years.

    Duties and Responsibilities

• To take forward the design, production and delivery of the University's academic timetable, including classes, co-curricular and extra-curricular activities
• Under the direction of the Head of Timetabling, to proactively develop the timetabling function and contribute to the improvement of the timetabling processes
• To support the scheduling of the examination periods
• To ensure timetabling processes across the full portfolio of programmes and courses are consistent and transparent
• To ensure the timetable is accurate and timetabled as required by the programme and course specifications and be responsible for its quality checking
• To support the Head of Timetabling on meeting the departments deadlines and implementing strategic projects and processes
• To ensure the timetable data collection process is efficient and the data used for timetabling is accurate and up to date while seeking solutions to complex timetabling requirements
• To ensure room resources adequately meet the requirements of the mode of delivery, which may be subject specific, but may also relate to the individual needs of the faculty and students, such as technologies in classrooms 
• To undertake regular data quality checks and reporting
• To be proactive in collaborating with all other departments, such as academic colleagues, academic advising, registry, student life etc.
• Ensure that University protocols and policies in relation to timetables are adhered to
• Foster a positive work environment with a good team spirit, including the wider professional departments, with quality student services and student experience at the forefront of all efforts
• To undertake appropriate staff development and training in line with organisational objectives
• At certain times of year due to the academic year cycle and periods when workload is high, additional hours can be required outside of standard working hours.

Person Specification

Requirements

Candidates/post holders will be expected to demonstrate the following

Essential (E)/ Desirable (D)

Education / Qualifications

• Bachelor’s degree or relevant work experience required E

Experience

• Experience with a variety of platforms e.g .Office 365 applications, virtual learning environments, student information systems etc. E
• Experience and a proven track record of taking the lead in the construction, development and implementation academic timetables in a Higher educational setting E
• Comprehensive use of timetabling software and developing or enhancing processes and solutions E
• Use of CELCAT timetabling software D

Skills & Abilities

• To operationally oversee timetabling procedures, systems and processes E
• The ability and skills to understand, organise and process complex data sets with high attention to detail and accuracy E
• The ability to adapt to changing circumstances and environments, demonstrating agility and flexibility E
• Skills to assess and organise resources, plan and progress tasks, projects and implement improvement within area of own work E
• Strong organisational and planning skills and able to manage varying workload through the academic year cycle E
• Ability to manage and complete large and long-term tasks E

Please note that job descriptions cannot be exhaustive, and the post-holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

During busy periods additional hours may be required at certain times of the year.

Application process

Applications should be made via the ‘Apply’ button above by END DATE

Participation in the equal opportunities section is encouraged, but voluntary.

Things to consider

Please note this role may require a basic or enhanced DBS check. Our organisation acknowledges the duty of care to safeguard, protect and promote the welfare of our students and staff, and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and Ofsted requirements. You must adhere to the above if you are offered a role with NU London.

Applications are welcome from all sections of the community and will be judged on merit alone. We welcome applications from all underrepresented groups, including the Global Majority. Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.