HR & Visitors Administrator

Location: South Parks Road, Oxford

About the role

Are you passionate about supporting people, streamlining processes, and playing a central role in the success of an innovative and vibrant university department?

The Department of Biochemistry is seeking an organised and proactive HR & Visitors Administrator to join its evolving HR team from September 2025. This is an exciting opportunity to join a department where people matter, ideas are encouraged, and where teams thrive on collaboration, continuous improvement, and supporting career development.

You will play a key role in supporting the department’s HR function by overseeing the administration of visitor processes, casual appointments, and HR record retention, and providing administrative support to a variety of other HR activities, helping to deliver efficient, accurate, and people-focused services across the employee lifecycle.

Working with us means joining a collaborative, forward-thinking, and friendly environment where your contribution is genuinely valued. We are proud of our strong team ethos, our commitment to personal and professional development, and our shared ambition to deliver outstanding support to world-class researchers, students, and staff.

This post is full time, although part time at 80% may be considered.

About you

You should have a GCSE equivalent education or higher, with proven experience in providing high-quality administrative support, including record maintenance, meeting arrangements, and team operations. You excel in fast-paced environments, effectively prioritising tasks, managing deadlines, and maintaining attention to detail. Strong communication skills are essential for interacting professionally with diverse stakeholders, both in writing and orally. Proficiency in Microsoft Office and digital collaboration tools (Word, Excel, Outlook, Teams, SharePoint) is required. Your collaborative nature helps you build positive relationships and support colleagues. Awareness of data protection and information security, along with a commitment to delivering responsive and professional service, is important.

What We Offer

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including: 

• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Membership to a variety of social and sports clubs
• Discounted bus travel and Season Ticket travel loans

The University also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work.

Application Process

Applications for this vacancy are to be made online via the above ‘Apply’ button. You will be required to upload your curriculum vitae and a supporting statement, setting out how you meet the selection criteria for the post, using examples of your skills and experience. Click here for information and advice on writing an effective Supporting Statement.  As part of your application, you will be asked to provide details of two referees and indicate whether we can contact them now.

For further details, please refer to the How to apply section of the job description. Any further enquires may be directed to  recruitment@bioch.ox.ac.uk.

The closing date for applications is 12.00 noon on Monday 7th July 2025. Only applications received before this time can be considered. Interviews for shortlisted candidates to be held on as soon as possible thereafter.

Committed to equality and valuing diversity

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