Undergraduate Assistant

Faculty of History, George Street, Oxford OX1 2RL and from the date the Humanities department moves to its new premises, The Stephen A Schwarzman Centre for the Humanities in the Radcliffe Observatory Quarter, Oxford

Contract: Part time (21.9 hours / 60% FTE), Permanent

About the role

We are delighted to announce recruitment for a part-time, permanent, Undergraduate Assistant which is one of three new roles within our Academic Administration team within the University of Oxford, Faculty of History, George Street, Oxford OX1 2RL and from the date the Humanities department moves to its new premises, The Stephen A Schwarzman Centre for the Humanities in the Radcliffe Observatory Quarter, Oxford https://www.schwarzmancentre.ox.ac.uk. This marks a considered and strategic development, reflecting the Faculty’s ongoing commitment to excellence, innovation and providing outstanding support to our academic community. These new roles offer a fantastic opportunity to join a dynamic, supportive, and forward-thinking team where your ideas and contributions will truly matter. As part of our team, your work will play a vital role in supporting both students and academics, while also helping to shape the future of academic administration in the Faculty of History.

The role

The Undergraduate Assistant will report to the Undergraduate Officer and supports the administrative processes for all on-course undergraduate students. The successful applicant will co-ordinate the administrative arrangements for all submissions and exams on Inspera; and will populate examination folders on Sharepoint with candidate data ensuring information is readily available to markers. They will also respond to general enquiries received to the undergraduate mailbox escalating complex queries when necessary, and create and manage course surveys for Special, Further and Optional subjects and annual all-student surveys.

About you

Strong literacy (English language) and numeracy, and a good level of secondary education, as well as a flexible approach to work, with a friendly ‘can do’ attitude and a dedication to providing excellent customer service to all. You will also have a proven ability to remain calm and effective in a busy working environment, the ability to work under pressure, meeting strict deadlines and maintaining excellent attention to detail; and also have experience of handling confidential information and managing difficult situations with tact and discretion. Experience of editing online media (website, intranet, virtual learning environment) is desirable.

Application process

Queries about the post should be addressed to Vicky Anderton, Education Manager (vicky.anderton@history.ox.ac.uk). All practical and procedural queries should be sent to our recruitments team: recruitments@history.ox.ac.uk. All enquiries will be treated in strict confidence; they will not form part of the selection decision.

As part of the online application process, you should provide a supporting statement setting out how you meet the selection criteria, a curriculum vitae and the names and contact details of two referees.

Only applications submitted online and received before noon Monday 14^th July 2025 will be considered.

The interviews will take place on Tuesday 29^th July 2025 at the Faculty of History.

Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. You may also receive updates on the status of your application via the same means.

Committed to equality and valuing diversity

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