Conferments & Awards Officer - FTC 12 Months

The University of West London (UWL) is ranked the best modern* university (non-specialist) in London in the Complete University Guide 2025. 

*University status awarded in or after 1992

The Department  

Academic Registry directs and leads in all matters relating to the management of academic standards across the University to ensure staff and students are well advised on the implementation of regulations,  quality assurance systems and procedures and the monitoring of their effectiveness.  

The Conferments and Awards Team within Academic Registry undertakes the coordination and supervision of examinations, oversees the production of final award documentation, and manages the arrangements for Graduation Ceremonies.

The Role  

This is a full-time role, based predominantly in our Ealing office with some off-site working at hired venues. The Conferments and Awards Officer will work with the Senior Analyst (Conferments and Awards) and the Assistant Registrar (Graduation) to support both onsite and offsite graduation ceremonies, including monitoring the graduation email inbox, updating student records pertaining to graduation, and liaising with external and internal stakeholders as appropriate. From time to time you may be required to assist the wider Conferments and Awards team with the production and dispatch of final awards transcripts and certificates, and to assist with invigilation of examinations. It would help if you were familiar with HE awarding processes, and experience of working within the higher education sector is desirable. Occasional weekend and evening work will be required. 

The Person 

Working in collaboration with Senior Analyst (Conferments and Awards) and the Assistant Registrar (Graduation) you will assist with organising graduation ceremonies both onsite and offsite at our chosen venue at an operational level. You will manage the graduation email inbox, responding in a timely and professional manner, providing accurate information. The role holder must have attention to detail and be accurate in their work, whilst maintaining confidentiality. From time to time there may be projects you can get involved in that will enhance your personal professional development. 

How to Apply  

To apply click on ‘Apply’ and fill out the application form.

Further information about the application process can be found here: 

https://jobs.uwl.ac.uk/display.aspx?id=1253&pid=0  

Please email hr.recruitment@uwl.ac.uk  if you need any assistance with the application process. 

Interviews are expected to be held 11th August 2025. 

Additional Information  

Read more about working at the University of West London at: 

https://www.uwl.ac.uk/about-us/how-university-works/why-work-uwl 

Our department is under-represented in terms of staff from minority ethnic backgrounds, of LGBTQIA+ identities, and with disabilities. UWL is committed to having a diverse and inclusive workforce, supports the gender equality Athena SWAN Charter, and is a Disability Confident Employer. We welcome applications from all sections of the community, particularly those mentioned above to increase diversity in our workforce.

Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.  

This position does not meet the University criteria for Skilled Worker sponsorship.

Please be advised that it is expected that appointment within a grade will normally be at the minimum point. 

We will intermittently review the applications as part of this open advert, therefore if successful, you will be shortlisted and contacted at any time. 

The University of West London reserves the right to close the role prior to this date should a suitable applicant be found.

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