Database Assistant (Alumni and Development Office)

It is a very exciting opportunity to join our busy and friendly Alumni & Development Office as we are celebrating our 675th anniversary this year with our community across the globe in over 40 different countries. We launched our £50 million fundraising campaign last month, and there is plenty more to do and see for the next 12 months.

We are seeking an efficient and organised administrative Database Assistant to join the existing team. As the Database Assistant, you should have had experience of working in an office environment and data entry, be proficient in Microsoft Office applications, have good organisational skills, and be comfortable handling various administrative tasks.

The working hours are between 08:00 - 18:00, for a minimum of 28 hours, Monday to Friday. The work is on-site, at our Central Site, in the city centre of Cambridge, easily accessible by foot or public transports (no parking on site).

If this is you, and like us, you are excited about contributing to the future of Trinity Hall at this unique moment, we'd love to hear from you!

Duties

The successful candidate will assist all members of the team with a variety of administrative tasks to help facilitate the smooth running of the office. Your duties will be varied and include:

•  Data updates and improvements to our alumni database (Raiser's Edge) to include processing returned mail and email bounce-backs
•  Processing data updates from our online alumni community, Linkhall and amending records on our database accordingly
•  Assisting with any data cleaning, data entry tasks, and mailing tasks, including downloading monthly updates from the University database.
•  Managing sending the "grad packs mailing" to those who graduate throughout the year
•  Helping to process single gifts and assisting with data updates and mailings associated with fundraising appeals
•  Answering alumni enquiries by phone and email and liaising with other departments as necessary
•  Assisting with preparation and marketing for a range of alumni and College events, including setting up booking pages online, managing bookings and producing print material

Please note this list is not exhaustive and further details can be found in the Further Particulars below.

Interviews and selection may proceed before closing date should some applicants prove to fulfil job criteria.

Employees' Benefits

•  25 days plus bank holidays annual entitlement (pro-rata for Part-time position)
•  Defined contribution pension scheme
•  Meal on duty if available (daily allowance)
•  Training and development opportunities
•  Medicash health plan (after 3 months of employment)
•  Annual bonus scheme (varies and subject to end of year financial results)
•  Recruitment incentive (1.5% of the starting salary of your referral)
•  Social activities (e.g., end of year celebrations, garden parties, away days, etc.)

Read The Further Particulars

How To Apply

To apply, you are required to register for each individual vacancy. For information about how Trinity Hall handles candidates' personal information please see Data protection resources .

Please note that we are unable to offer Skilled Worker Visa Sponsorship or Visa Transfers for this role. Please note that if successful you will be asked to provide evidence of your eligibility to work in the UK before you start work. 

Applications must be received by 12.00pm on Friday 22nd August 2025. Incomplete applications will NOT be accepted.

Register For This Vacancy

Contact

For general enquiries call 01223 764660 or email jobs@trinhall.cam.ac.uk.

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