Receptionist & Admin Assistant x2 (Part Time)

We are seeking two organised, friendly and proactive individuals to provide high-quality receptionist and administrative support within the world-class Institute of Metabolic Science. As the first point of contact for both visitors and staff, you will play a key role in creating a welcoming environment and supporting the smooth running of our day-to-day operations.

If you have experience in administrative support, excel at organisation, and enjoy working collaboratively with excellent communication skills, we would love to hear from you!

Responsibilities:

• Provide a reception service for the Department. Welcome visitors to the department, deal with telephone enquiries, take accurate messages and pass them on to appropriate staff, collect incoming post and distribute, organise outgoing post, arrange courier services as required.
• Perform administrative duties such as prepare information packs, template letters, maintain filing systems, book internal meeting rooms and prepare them ahead of meetings, understand the AV systems in the meeting rooms, photocopy, print/scan and collate documents, assist with data input when required, arrange for maintenance repairs when required, take responsibility for the social room for the department making it a welcoming space.
• Assist with processing of security cards and keys to department, administration relating to issue of parking permits, assist with the organisation of events e.g. departmental open days, departmental annual events etc.
• Receive and record deliveries and notify purchasers to collect or have them delivered as required ¿ liaise with the Lab Operations team regarding lab deliveries.
• Perform other general administrative/clerical duties. Order stationery for use in department, maintain and update staff database as required, ensure reception and other office areas are kept tidy, assist with the organisation of events and activities, update departmental telephone and other contact lists, assist in updating web pages as required.
• Be a positive, proactive influence within the Professional Services Team!

Requirements:

• Proven experience in administrative and reception duties, ideally within a busy office, healthcare, or academic environment.
• Strong communication skills, both written and verbal, with a professional and friendly manner.
• Excellent organisational and time management skills, with the ability to multitask, prioritise effectively, and meet deadlines.
• Proficiency in Microsoft Office package and other relevant office systems.
• Ability to handle sensitive or confidential information with discretion, professionalism, and sound judgment.
• Based at Addenbrooke's Hospital on the Cambridge Biomedical Campus ¿ a dynamic and supportive setting to develop your career.

Think you are a great fit? We can't wait to hear from you!

Once an offer of employment has been accepted, the successful candidate will be required to undergo a basic disclosure (criminal records check) check, a health assessment and a security check.

To apply online for this vacancy and to view further information about the role, please click the 'Apply' button above.

Please ensure that you outline how you match the criteria for the post and why you are applying for this role on the online application form.

Please include details of your referees, including email address and phone number, one of which must be your most recent line manager.

Closing date: 17th August 2025

Interview date: 22nd August 2025

Please quote reference RG46829 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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