Administrative Officer

Are you a skilled administrator who thrives on keeping things running smoothly?

Join our Estates Services team at the University of Oxford and play a key role in ensuring our spaces, services, and people have everything they need to deliver world-class teaching and research.

About Us

Spanning the historic streets of the “city of dreaming spires,” the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground-breaking research that tackles global challenges-from advancing sustainability to pioneering healthcare solutions—and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

Estates Services manages the University’s buildings, facilities, and key services, ensuring that every student, researcher, and staff member can work in a safe, efficient, and welcoming environment. Our team works collaboratively across departments, delivering services that keep the University’s day-to-day life running and its world-class ambitions on track.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave
• A commitment to hybrid and flexible working to suit your lifestyle
• An excellent contributory pension scheme
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans
• Access to a vibrant community through our social, cultural, and sports clubs

About the Role

This is a role with real variety and impact. You’ll be one of the first points of contact in the admin team - a team colleagues turn to when they need answers, information, or a problem solved quickly.

You’ll manage key systems and resources across SharePoint, Teams, and databases, keep our information accurate and accessible, and ensure meetings and events run smoothly - from booking rooms and catering to handling travel and accommodation.

You will assist with financial admin, raising purchase orders, processing receipts, and producing reports. And when projects come along - whether it’s improving systems, reorganising the office, or introducing new processes - you’ll be right there helping to make it happen.

About You

• Office administration and customer-facing experience
• Excellent organisational skills and the ability to work independently to deadlines
• Confident using Outlook, Word, Excel, and databases
• Strong verbal and written communication skills

Sponsorship and Right to Work

This role does not meet the criteria for sponsorship under the Skilled Worker visa under the UK Visa & Immigration points-based system. We are therefore unable to offer sponsorship for this role.

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on Friday 29 August 2025.

Interviews will take place in the week commencing 8 September 2025, and will be held face-to-face.

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