Museum Collections Operations & Administration Assistant

Interview date: Friday 26 September 2025

Founded in 1882, The Royal College of Music (RCM) is a world leading music conservatoire with a prestigious history and contemporary outlook. Our excellence was recognised by the 2025 QS World University Rankings, in which we were ranked as the global No. 1 institution for both Music and Performing Arts.

The Royal College of Music Museum manages a Designated collection of c. 14,000 objects documenting the history and performance of music through musical instruments, paintings, sculpture, early prints and drawings. It is fully Accredited and is a recipient of the Research England ‘Higher Education Museums, Galleries and Collections Fund’. The Wolfson Centre in Music and Material Culture supports and develops access and research on the collections for purposes of research and education and collaborates with national and international partners in projects related to the advancement of knowledge, documentation and dissemination of musical heritage. This includes developing internally and externally funded projects that relate to historical as well as contemporary practices and innovative applications of methods and technologies for the documentation, interpretation and dissemination of material musical heritage. 

The Museum Collections Operations and Administration Assistant oversees the smooth running of all administration relating to Museum collections including loans, registration activities, collection tracking and updating the collection management system. They also support the set-up and delivery of special events as required.  

The Collections Operations and Administration Assistant also takes responsibility for the administration of the Museum budget for the Museum, including working with the Finance team to clarify, streamline and communicate financial processes and procedures and communicate these within the Museum team. They are responsible for processing purchases, managing invoices, financial reporting, reconciliation of financial records and providing support in managing the Museum budget.   

We are looking for candidates with the following attributes: 

• A strong interest in music, musical heritage, museums and collections care practice. 
• Qualifications or equivalent experience in the administration of Museum collections and/or financial administration. 
• An efficient, proactive individual who can identify and proactively solve problems.
• A highly organised individual with excellent communication skills, able to deliver results to a high standard, manage and innovate independently as well as in close collaboration with the rest of the team and other departments. 
• A commitment to recognising, valuing and proactively celebrating diversity in all areas of their work.

This post is offered on a permanent, part-time (0.6 FTE) basis and is immediately available.

For full details of this position please read the Applicant Information Pack, available to download from the RCM website: www.rcm.ac.uk/jobs

To apply, please complete our 1) Application form and 2) Equal Opportunities form (available to download from the RCM website) and submit in Word or PDF format by email to recruitment@rcm.ac.uk

CVs without an application form will not be accepted. Please ensure that you include the Job Reference Number when submitting your application.

The RCM is committed to nurturing diverse and inclusive environments for all staff and students to work and learn. We positively encourage applications from suitably qualified and eligible candidates from diverse backgrounds, including race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity, and caring responsibility.

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