Senior Executive Assistant

Hours: Full time up to a maximum of 36.5 hours per week.

Requests for flexible working options will be considered (subject to business need).

Location: Falmer Brighton, United Kingdom

See current salary scales.

Applications must be received by midnight of the closing date.

Expected Interview date: TBC; In person preferred

Expected start date: October 2025 

About the role

We are seeking a highly organised, proactive, and detail-orientated Executive Assistant to support our Director in the Division for the Student Experience, the role is in the Directors Office. The role is integral to delivering the University’s strategic objectives and operational plans for the Student Experience. You will be expected to provide high quality organisational and administrative support and will enjoy developing, implementing and managing procedures and systems to ensure that committee/meeting arrangements and materials are consistently delivered to a high standard. You will be able to maintain databases and documents to a high level of accuracy.

The role also involves close collaboration with colleagues across the University, including regular interaction with members of the University Executive Group and Directors of Professional Services, while being responsible for coordinating day-to-day activities, and managing multiple busy diaries.

About you

This role requires someone who anticipates needs, takes initiative, and ensures the Director’s day-to-day operations run smoothly. The ideal candidate will be a trusted partner who not only understands and aligns with the director’s preferences and priorities but also plays a key role in supporting strategic delivery—ensuring efficient, appropriate support, enabling the director to remain focused on high-impact priorities.

About our Division

Our Student Experience is all about our Students. We work diligently to ensure that all our students are supported and have positive meaningful experiences in our University. We are led by our Student Experience Director and her Leadership team. Our services focus on Academic Quality, Student Data & Records, Careers & Entrepreneurship, Advice & Guidance, Complaints & Conduct, and Student Wellbeing.

We work collaboratively with our Schools and Divisions to ensure our students have environment that will further enhances their potential and equip them to pursue their goals and aspirations.

A thorough induction will be provided, covering all aspects of the role and its scope including clear expectations of ways of working in the Directors Office and the wider University.

Please find further information regarding the division at: 
Student Experience: University of Sussex.

Why work here

Find out more about our reward and benefits package.

Find out about our equality, diversity and inclusion.

Further Key Information

Please contact Hayley Armstrong H.L.Armstrong@sussex.ac.uk for informal enquiries.

For full details and how to apply see our vacancies page.

The University of Sussex values the diversity of its staff and students, and we welcome applicants from all backgrounds.

The University requires that work undertaken for the University is performed in the UK.

Visa Sponsorship Queries: This role may be eligible for sponsorship.

Please consult our Skilled Worker Visa information page  for further information about Visa Sponsorship.

Please be aware that any role graded below 5.5 or £33,400 per per annum will not be eligible sponsorship. 

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