Part time IRO (Permanent contract, 3 days per week – flexibility with working pattern)
Salary: circa £24K - £32K per annum pro-rata
Remote (very occasional on-site visits may be required)
Background
HEFESTIS is a not-for-profit shared service organisation, jointly owned by member institutions across the UK university and college sector. Our core vision is "to be the shared service partner of choice for sustainably delivering information and change management services across the UK Further and Higher Education sectors".
HEFESTIS has established a successful Data Protection Service, providing Data Protection Officer (DPO) and Information Rights Officer (IRO) to members on a shared service basis. DPO’s provide an advisory service to support our members with their data protection compliance requirements, while IRO’s deliver on-the-ground administrative assistance to facilitate this. The Team works together for our members to reduce the risks associated with regulatory action. The Data Protection Service is continuing to expand and currently consists of eleven staff from a variety of backgrounds including records management and information governance, providing a wealth of knowledge and expertise in data protection. We work together remotely, providing a peer network of support, allowing individuals to grow professionally as well as providing an effective and resilient resource for our members.
The role
We are looking to recruit an Information Rights Officer to meet the needs of our member institutions. You will be an efficient administrator who has strong stakeholder engagement skills, excellent attention to detail and a passion for data protection and compliance. You will work closely with an experienced HEFESTIS DPO with a reporting line to an appropriate member of the senior management team at the Member institution as well as to the HEFESTIS Head of Service. You will be expected to work from home in this role.
As an Information Rights Officer at HEFESTIS you will be responsible for supporting the day-to-day administration of the data protection regime across our member institution(s), from co-ordinating, collating and recording of data subject requests, maintaining data incident and breach logs, redacting documents for review prior to release and acting as an ambassador for compliance with data protection policies and procedures.
This role offers the benefits of being part of a knowledgeable, experienced, and well-respected data protection team while working directly with one of our DPO’s providing opportunities for on-the-job learning and development.
The key aspects of this role include but are not limited to:
The Person
This role would suit someone who already has experience in a compliance analyst role or with a data protection administration background. You should be highly organised, reliable, motivated, and looking to pursue a career in data protection compliance. The post holder must be able to work as part of the HEFESTIS Data Protection Service, engaging with the team regularly. In addition to this, you must be able to cooperate and gain the trust and respect of staff at all levels within your institution(s) as well as other stakeholders.
As such, candidates will be required to demonstrate capability and experience in the following areas:
Experience and Skills:
Personal:
Terms
How to Apply
Applications should be made by forwarding your CV and covering letter outlining why you would like to work for HEFESTIS via the 'Apply' button (e: jobs@hefestis.ac.uk).
Closing date for applications is 15th September 2025
Interviews will be held virtually via Microsoft Teams on 25th or 26th September 2025
Location: | Remote |
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Salary: | £24,000 to £32,000 per annum which will be prorated for part time hours |
Hours: | Part Time |
Contract Type: | Permanent |
Placed On: | 1st September 2025 |
Closes: | 15th September 2025 |
Type / Role:
Subject Area(s):
Location(s):
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