HR and Immigration Administrator (Dubai)

Contract Type: Fixed Term Contract

Role Summary

We are seeking a highly organised and detail orientated individual who has an interest in Human Resources administration. 

Reporting to the Executive Assistant, the successful candidate will act as a key stakeholder for HR Administration on campus and work collaboratively with colleagues based in both Edgbaston and Dubai. They will be responsible for administering and processing a range of employee and student data with the utmost level of confidentiality ensuring the highest level of accuracy and standard of service is consistently delivered. 

Main Duties

• Provide clerical assistance during the onboarding and offboarding of employees 
• Provide ongoing support to new joiners during the initial stages of their appointment 
• Collaborate with colleagues to continually review the employee onboarding process and seek to facilitate changes where required in line with the campus needs 
• Collaborate with key stakeholders including Programme Directors and Heads of Subjects to support the onboarding of Flying Faculty 
• Administer, file, and maintain updated digital record of employee personal data to be retrieved as an when required i.e., for auditing purposes 
• Administer, file, and maintain an updated bank of physical files 
• Prepare and process all types of employee relations documents, including promotions, transfers, dependants information, salary certificates, contract renewal, and salary adjustments in compliance with university approved guidelines and policies
• Administer the distribution of pay slips in a duly time frame 
• Raise purchase requisitions for Occupational Health partners 
• Lead Occupational Health process for both staff and students 
• Liaise with Central Staff Hub colleagues in Edgbaston regularly to administer support for colleagues in Dubai 
• Seek to resolve general employee queries and escalate to key Advisory and Legal personnel as and when required 
• Produce manuals and letters as and when required
• Produce ad-hoc reports as and when required 

Person Specification

• Discretion and trustworthiness: you will often be part of confidential information 
• Excellent communication, with attentive listening abilities
• Tact and diplomacy 
• Willingness to carry out administrative tasks 
• Strong planning skills in a fast-paced environment 
• Attention to detail and problem-solving skills 
• Excellent analytical and problem-solving skills with a proactive approach to finding and proposing solutions to challenges 
• Proven ability to collaborate effectively across different teams and cultures, strong relationship building skills and service-oriented attitude
• Proven ability to multi-task and keep track of several projects running in parallel Advanced computer skills and IT literacy 

To download the full job description and details of this position and submit an electronic application online please click on the 'Apply' button above.

Valuing excellence, sustaining investment
We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working

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