Academic Administrator (Graduate-entry Medicine)

Location: John Radcliffe Hospital, Headington and Medical Sciences Teaching Centre, South Parks Road, Oxford

We are seeking a highly efficient and capable administrator to become a member of the academic administration team for the School of Medicine and Biomedical Sciences. This post provides an excellent opportunity to develop a career in University administration.

The Academic Administrator (Graduate-entry Medicine) will assist the Senior Academic Administrator (Graduate-entry Medicine) with the administration of Years 1 and 2 of the Graduate-entry Medicine programme. This will include organising teaching for Graduate-entry medical students, assembling course timetables, making arrangements for incoming students, allocating students to clinical placements, revising and updating course information, and organising clinical examinations (OSCEs) and computer-based examinations. The post holder will also assist with the administration of recruitment events and admission of students to the course. There will be some areas of work for which the post holder will have primary responsibility.

The Graduate-entry Medicine programme is an accelerated course for graduates in applied or experimental sciences, with 35-40 students in each course year. Teaching and examining is provided by a large number of academic and/or clinical staff, drawn from clinical and non-clinical departments across the Medical Sciences Division.

Students also attend clinical placements in partner NHS Trusts, and in primary care settings. As the responsibility for teaching and examining is shared across multiple University departments, as well as the partner NHS organisations, the organisation of the course is complex.

The successful candidate for this position will have the ability to work systematically and to a high level of accuracy, with excellent attention to detail. They will have strong administrative and organisational skills, and will have the ability to manage a broad workload in an efficient manner. They will need to be willing and able to work harmoniously as a team member within a culture of academic leadership, as well as to work independently and to take the initiative to find solutions to problems, or to progress key tasks. They will have an excellent standard of computer-literacy, and will have the ability to handle numerical data with confidence and accuracy.

To make informal enquiries about the post, please contact Mrs Alex Bailey (Senior Academic Administrator):  alexandra.bailey@smbms.ox.ac.uk

This is a permanent, part-time post. It is expected that the post holder will usually be based in the (Clinical) Medical School Office in the John Radcliffe Hospital and will spend one day per week in the Undergraduate Studies Office in the Medical Sciences Teaching Centre in the science area.

Applications for this vacancy should be made online via the above ‘Apply’ button and you will need to upload a supporting statement and CV. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.

The closing date for applications is 12 noon on Monday 3 November 2025 with interviews expected to take place on Tuesday 18 November 2025.

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