Administrator (Fixed Term)

Ever wanted to work in an institution that is home to one of the world's great collections of cultural treasures and research materials?

Spanning thousands of years of human thought and discovery, Cambridge University Library houses unique treasures and research materials made up of nearly ten million books, maps, manuscripts, photographs and priceless objects.

The role

Are you a proactive, highly organised professional with a passion for driving operational excellence and supporting senior leadership? We are looking for a confident and capable individual to deliver the administrative function of a key department, while providing high-level executive support to senior managers at the heart of our institution's strategic priorities.

As a key member of the team you will:

• Act as secretary to committees/meetings, organise meetings, prepare agenda and write minutes, assist with the drafting of documents such as reports and papers on various issues, give advice on matters of policy and procedures as required.
• Organise events such as meetings, seminars, provide administrative support including, prepare documents, respond to enquiries.
• Provide administrative and EA support to senior staff including diary management, manage daily incoming information, circulate and respond to information, make potentially complicated travel arrangements, handle expenses claims, arrange meetings, prepare agendas and papers, take minutes and follow up actions.
• The role will also provide resilience and cover to the Executive Assistants in the office if needed.

What we are looking for

• An experienced administrator who is used to working in a matrix environment with multiple people/teams in a multifunctional administrative role.
• Experience of managing the time of others and supporting senior leaders to maximise their time.
• A strong working knowledge of Microsoft office package e.g. Word, Excel, Teams, Outlook with strong accuracy and attention to detail.
• Excellent organisational skills and can manage their time effectively prioritising a diverse and changing workload.
• Excellent communication and interpersonal skills.

What we offer

• Flexible working opportunities such as part-time hours and job shares.
• Hybrid working can be discussed but there is an expectation that this role is largely onsite.
• Generous annual leave allowance of 36 days.
• Exceptional parental leave (including maternity, paternity / co-parent, adoption and shared parental leave).
• Discounts on major retailers.
• Professional development opportunities such as apprenticeships and access to a variety of training courses.

This is a fixed-term post. The funds for this post are available for 12 months in the first instance.

We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.

We particularly welcome applications from candidates from a BME background for this vacancy as they are currently under-represented at this level in our department.

To apply online for this vacancy and to view further information about the role, please click the 'Apply' button above. 

For informal enquiries please contact Jillian Luntz, Executive Assistant to the Leadership Team, jrl77@cam.ac.uk, 01223 331856

Application closing date: Wednesday 22 October 2025

Interviews are expected to take place w/c 3 November 2025.

For further details please refer to the Further Particulars. You are advised to demonstrate how you meet the essential criteria for the post.

Please quote reference VE47523 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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