Department Administrative Assistant

About the role

We are seeking an organised, adaptable and proactive individual to join our busy Faculty Hub team as a Department Administrative Assistant.

This is an excellent opportunity for individuals, who are looking to take their first steps in a professional administrative career, in a dynamic and fast-paced position where no two days are the same.

Your responsibilities will include:

• Reception support – act as the first point of contact for students, staff, and visitors, dealing with enquiries in person, by phone, and by email in a professional and friendly manner.
• General office administration – carry out tasks such as filing, photocopying, data entry, raising purchase requests, and organising meetings or events.
• Student and staff support – help maintain accurate records, assist with teaching-related administration, and support staff with day-to-day tasks.
• Events and activities – provide practical support for applicant visit days, open days, inductions, and departmental events, ensuring a welcoming experience for all attendees.
• Web and systems administration – assist with updating departmental web pages, online learning platforms, and the preparation of data and reports.

To be successful candidate will be able to demonstrate these skills and behaviours

• Good communication skills and a helpful, professional manner.
• Prioritise effectively and manage competing deadlines
• Work independently, using initiative to solve problems
• Quickly learn and adapt to new systems and procedures
• Communicate confidently and work well as part of a collaborative team

No prior experience in university administration is required – this role is designed to help you develop valuable skills and knowledge in a supportive environment.

Further Information

This role is offered on a full time (36.5 hours a week) fixed term basis until 31 October 2026

For an informal discussion, please contact Sarah Stead, Department Operations Manager (sls39@bath.ac.uk).

In return, you’ll be welcomed into a supportive faculty community where your contributions are valued. We are committed to developing and rewarding our staff, and this role provides a real opportunity to make an impact across departmental and faculty services. Our Professional services mission statement embodies all the above and we would expect any new team member to demonstrate these behaviours.

We innovate with purpose, collaborate with respect and empower one another to create lasting impact.

We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students and encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.

We're very proud to be a signatory of the Armed Forces Covenant. an accredited Disability Confident Leader; autism friendly university, committed to building disability confidence and supporting disabled staff. 

To apply for this role, please click on the 'Apply' button above.

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