SUMIT Project Support Officer

Queen’s Communities and Place (QCAP) is an AHSS Faculty flagship research initiative based in the School of Social Sciences, Education and Social Work. It launched in November 2021 and supports the creation of research partnerships between world-leading academics and partner communities. QCAP focuses on a “place based” approach, harnessing local expertise, insight, and academic expertise to create and test novel solutions to previously intractable problems. In addition to this, it provides the opportunity to work with other national and international partners, sharing knowledge and best practice and creating new, sustainable partnerships for the longer term.

This post will be based in QUB Communities and Place QCAP.

The SUMIT Project Support Officer role involves working in close liaison with the Project Manager, PI and other key stakeholders to support delivery of the SUMIT project within Queen’s Communities and Place based in Queen’s University Belfast and is responsible for all administrative duties on behalf QUB as the project lead partner Working as part of a team, the post holder will perform a coordinating role and provide administrative support across all the demonstrator sites and with other academic institutional partners. This will include the creation and archiving of project files; validation and updating of project plans; supervision, production and dissemination of project communications, project actions and minutes from project meetings; and assistance with other project activities such as business requirements gathering, workshop facilitation and repo rting. The role will also have a large governance remit and be responsible for documenting and implementing changes to SUMIT procedures and processes, and works closely with the Programme Manager and the Finance Officer assisting with preparation of progress and financial reporting to the funders.

SUMIT is a project supported by PEACEPLUS, a programme managed by the Special EU Programmes Body.

About the person:

The role holder will have ;

• Relevant academic / vocational qualifications (e.g. NVQ2, A Levels or equivalent) and recent relevant work experience,

Or

• Significant relevant experience within a university or communities support environment.
• Previous experience in a project related role with experience of:

• • Implementing administrative systems to ensure project governance
  • Organising and coordinating cross-functional meetings, preparing agendas, and minutes and track actions
  • Analysing complex information and presenting reports in varies formats
  • Contributing to project plans and schedules
  • Budget management / procurement practices.
• Experience of working with multiple stakeholders
• Experience of organising events
• Proven track record of being part of an effective team
• Evidence of working independently and confidently taking decisions within the remit of the role
• Knowledge of current and relevant GDPR and H&S requirements specific to demonstrator site
• Excellent IT skills including experience of using MS Excel, MS Word, MS Teams and email packages.
• The role holder will also be confident communicator demonstrating the ability to interact with a variety of stakeholders and delivering training / guidance.
• Willingness to travel to meet the needs of the post

To be successful at shortlisting stage, please ensure you clearly evidence in your application how you meet the essential and, where applicable, desirable criteria listed in the Candidate Information on our website.

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