Clinical Trials Unit Administrative Assistant

About the role

We have an exciting opportunity to join the Oxford Vaccine Group in the Department of Paediatrics as our Clinical Trials Unit (CTU) Admin Assistant.

The postholder will directly support the Senior Management Team and also support day-to-day administration of Oxford sponsored and Oxford hosted research projects, in a wide variety of clinical specialities.

You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology.

This position is offered full-time on a fixed-term contract initially for one year with the possibility to extend provided further external funding is available.

This role meets the criteria for a UK Skilled Worker visa.

About the department

The Department of Paediatrics has been honoured with the Athena Swan Gold award, a national gender equality charter, recognising the Department's innovative policies and practices. We are committed to the professional development of our staff by providing up to ten paid days annually for skill enhancement and allowing applications for additional training funding. By joining us, you will have the opportunity to contribute to a forward-thinking department.

We welcome new staff with ideas who are willing to shape the future of the department that thinks about its staff and wellbeing. In addition to the University of Oxford wellbeing resources, the Department of Paediatrics sponsors weekly exercise classes such as yoga and bootcamp sessions as well as a choir. For staff on work visas, we also offer financial assistance towards visa renewal fees. These activities are designed to promote physical and mental wellbeing among staff members.

Please visit our website to find out more about the Department.

About you

The successful applicant will have experience in administration with strong organisational skills. They will have a proactive approach, with effective communication and problem-solving abilities.

Experience of handling confidential information such as medical data is required, along with knowledge of standard office packages.

Application Process

You will be required to upload a CV and Supporting Statement as part of your online application. Your application will not be processed if you do not include both documents.

The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement.

Diversity

The Department of Paediatrics is committed to equality and valuing diversity.

To discuss the post in more detail, please contact James Lee, the Quality Assurance and Compliance Director, using the contact details below.

Only online applications received before 12.00 midday on 21st November 2025 will be considered. Interviews will be held as soon as possible thereafter.

The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.

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