Payroll Administrator

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

The Role
Are you an enthusiastic payroll professional looking to join an established busy payroll team in a dynamic rewarding environment?

An exciting position is available on our team for an experienced, motivated and proactive individual. You will be responsible in supporting the efficient and accurate operations of the University payroll team with the ability to review and develop our colleagues and key administration processes. You will support the payroll manager and payroll colleagues and be a contact point for queries from employees and HMRC.

The position is fixed-term for 18 months and offers an exciting opportunity to support the team during some substantial payroll system changes, and to also gain insight to the operation of the Finance unit.

This role is open to colleagues wishing to take a secondment and you should discuss this with your current manager before submitting your application.

We are committed to building and maintaining a fair and inclusive environment and we would be happy to discuss arrangement for flexible and/or blended working from home and our modern office environment at the heart of the University and Newcastle city centre.

Informal enquires are welcomed and can be addressed to Jackie Duffus, Payroll Manager via Jackie.duffus@ncl.ac.uk.

Key Accountabilities

• Develop the activities of the payroll team ensuring compliance with university policies and procedures. To support training and production of documentation for payroll changes and improvements.
• Provide guidance and assistance where necessary to other Payroll staff ensuring queries are resolved and University policies and statutory regulations are adhered to.
• Run various payroll exception reports and verify National Minimum Wage is paid where deductions have been made for various salary sacrifice arrangements, taking appropriate action where necessary to ensure compliance with legislation.
• Calculate Basic Earnings Assessments for new Cycle to Work and Childcare Voucher contract.
• Run reports for payroll reconciliation purposes and exception/validation reports for investigation or escalation to the Payroll Manager, where appropriate.
• Act as point of contact for queries which would normally be directed to the Payroll Manager providing advice on specific payment arrangements or queries and recovery of overpayments.
• Monitor queries from employees, People Services, School/Service representatives and external sources e.g. HMRC, Department for Work and Pensions.
• Retrieve electronic notification of tax codes and student loan deductions from HMRC, upload into SAP and update employee records, resolving any issues with HMRC.
• Review New Starters to ensure they are enrolled into the correct pension scheme.
• Support the overpayments process by calculating and checking manual net overpayment calculations when required and liaise with People Services to ensure recovery is arranged.
• Undertake any other duties of a relevant nature as required from time to time to support the Payroll Administrators in completion of the payroll, including processing of student payment exception forms, expenses, and loan requests.

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