Personal Assistant to the Vice-Chancellor

The University of Wales Trinity Saint David (UWTSD) is one of Wales’s oldest higher education institutions, tracing its heritage back to 1822. Today, we teach more than 16,000 students across our campuses in Wales and England, supported by strong international partnerships.

Our mission is to transform education and, through it, to transform lives and communities. We are proud to be recognised for delivering an outstanding student experience, ranking 1st in Wales and 2nd in the UK for Student Satisfaction (Times and Times Higher Education, 2025) and named University of the Year for Teaching Quality 2026 by The Times and Sunday Times.

Our success is due to the commitment, skill, knowledge, and ability of our people.

THE ROLE

Based in Carmarthen or Swansea with the ability to travel between sites as needed, the Personal Assistant to the Vice-Chancellor (VC) is a key member of the Vice-Chancellor’s office, providing high-level professional administrative support to the VC and members of the Senior Leadership Team, and contributing to the University’s overall strategic leadership and operational success.

The postholder will be responsible for undertaking a broad range of duties, which will include effectively managing diary commitments, engagements, papers, communication, and travel arrangements for the VC. The successful candidate will demonstrate advanced administrative and IT skills. They will be expected to work flexibly and to prioritise conflicting demands to help senior leaders meet a variety of commitments and deadlines.

Working collaboratively and effectively as part of a team, the role holder will ensure the smooth running of the office, working proactively and independently within designated areas of responsibility, and with a strong emphasis on customer service.

Successful, proactive engagement with senior stakeholders, both internally and externally, will be key. The role requires a high standard of spoken and written communication skills in both Welsh and English, and the ability to tailor their communication style for different purposes.

REQUIREMENTS

The successful applicant will have:

• Extensive experience of working in an administrative environment within an executive office.
• The ability to demonstrate highly effective organisational skills to meet conflicting deadlines, including diary management.
• The ability to build effective working relationships, demonstrating strong persuasion and negotiation skills in liaison with colleagues.
• Experience of the collation and input of data to various management systems, ensuring a high degree of accuracy and completeness.
• Considerable experience of using Microsoft Office and IT systems in an administrative environment, using technology to perform administrative tasks efficiently and effectively, ensuring the security of confidential and sensitive information.
• The ability to communicate to a high-level through the medium of Welsh and English is essential
• Experience and ability to minute-take through the medium of English and Welsh at an executive level.

Please see job description for full responsibilities and requirements. Click the 'Apply' button above. 

ADDITIONAL INFORMATION

• Annual leave entitlement is 28 days’, plus 8 bank holidays and 4 University closure days pro rata
• For information on our staff benefits, please copy and paste this link into your browser: https://www.uwtsd.ac.uk/jobs
• This role is not eligible for sponsorship in line with Home Office salary threshold requirements https://www.gov.uk/skilled-worker-visa/your-job

Closing date: 11 January 2026

Interview date: TBC

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