Project Administrator - Technological Processes and Social Organisation in Early Northern China

School of Archaeology, 1 South Parks Road, Oxford, OX1 3TG

Part-time, 0.5 FTE

About the role

The Project Administrator to the project on “Technological Processes and Social Organisation in Early Northern China” is the lead administrative role for this strategically important research project. Based in the School of Archaeology at the University of Oxford, the team will conduct interdisciplinary research on prehistoric northern/northwest China, combining methods from archaeology, anthropology, and material sciences. Work will include creating and adding data to a project database, communicating research plans and progress updates regularly, preparing research results for conference presentation and publication, engaging with specialists from around the world, including relevant individuals and communities in China, and supporting the organisation of the large conference at the end of the project.

About you

As Project Administrator, you will lead all project management and administrative functions for the group and act as the primary liaison for UK and international stakeholders. You will coordinate collaborative activities, manage finances and reporting, and provide support to the Co-Investigators. You will oversee multiple research projects, ensuring milestones are met and funder requirements fulfilled, while maintaining accurate records of deliverables, risk registers, and financial schedules.

Your responsibilities will include:

• Project Coordination: Organise and chair monthly meetings, prepare agendas, minutes, and annual reports, and manage hybrid functionality for international collaboration.
• Finance Management: Working with the Head of Administration and Finance for the School of Archaeology to track budgets, reconcile invoices, and produce expenditure reports in line with university and sponsor requirements.
• HR Administration: Support in-post management of team members.
• Contract Administration: Liaise with Research Services and Legal Services to coordinate approvals and signatures.
• Communications: Lead on website content, social media, newsletters, and press releases, ensuring effective engagement with stakeholders and funding bodies.
• Event Management: Take a major role in organising the project conferences and workshops.

This position is ideal for a highly organised individual with strong communication skills and experience in managing complex projects. You will play a pivotal role in enabling cutting-edge research that advances our understanding of early Chinese societies and their broader theoretical implications.

Application process

Informal enquiries may be addressed to  hr@arch.ox.ac.uk

You will be required to upload a CV and a supporting statement as part of your online application. The supporting statement should clearly describe how you meet each of the selection criteria listed in the job description.

The opening date for applications is 9:00 am on 19 January 2026.

The closing date for applications is 12:00 noon on 6 February 2026.

Only applications submitted through the University of Oxford e-recruitment system and received before the closing date can be considered.

We expect to hold interviews the week commencing 23 February 2026

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