Systems Administrator Assistant

Location: The Malthouse, Oxford

Are you organised, analytical, and interested in how systems support effective services?

Join our Estates Services Systems Administration team to help support the systems that enable a world-leading institution to operate effectively. 

We are looking for two candidates for this position.

Salary: Grade 5: £32,108 - £37,338 per annum 

About Us

Spanning the historic streets of the "city of dreaming spires", the University of Oxford has been ranked the world’s leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy. 

Estates Services supports the University’s teaching and research by managing its buildings, spaces, and physical infrastructure. The Systems Administration team ensures that the systems used across Estates Services are well maintained, reliable, and easy to use, enabling teams to plan, deliver, and report on their work effectively. The team works closely with colleagues across the department to continuously improve processes and user experience. 

What We Offer 

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role 

As a Systems Administrator Assistant, you will support the day-to-day operation of systems used across Estates Services. You will help ensure systems are accurate, well maintained, and effectively support operational activities, acting as a first point of contact for users and queries. 

You will assist with system configuration, data quality, reporting, and documentation, working alongside experienced colleagues to support improvements and system enhancements. A key part of the role is helping to produce routine and ad-hoc reports that support planning, monitoring, and decision-making.

This role offers an excellent opportunity to develop experience in systems administration and service support within a collaborative environment, supporting a wide range of colleagues across the University.

About You

We welcome applications from candidates who can demonstrate:

• A Level 4 qualification in a relevant subject or equivalent practical experience.
• Competent skills in Microsoft Office, particularly Excel, and working with data.
• Clear communication skills and a helpful, service-focused approach.
• Good organisation, attention to detail, and the ability to manage tasks independently while working as part of a team.
• Ability to learn and work with multiple systems to support day-to-day operations.

Application Process

To apply, please upload:

• A covering letter or supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on 27 February 2026.

Interviews will take place in the week commencing 9 March 2026 and will be held face-to-face/online.

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