Education Assistant

Company description:

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

Job description:

The Role

This essential role is based at our Newcastle City campus provide administrative support to ensure the smooth and effective running of programmes based within our Schools. 

The Faculty of Medical Sciences delivers degree courses across five schools: Biomedical, Nutritional and Sport Sciences; Dental Sciences; Medicine; Pharmacy; Psychology.

The balance of responsibilities will vary according to the nature and scale of the programmes within the School.

The post is permanent, full time.

For informal enquiries please contact Leanne Bartle at leanne.bartle@ncl.ac.uk

Key Accountabilities

• To provide administrative support to the education function of the School across the full student lifecycle (from registration, through progression to completion).
• Responsible for inputting amendments to annual documentation such as modules and regulations.
• Responsible for ensuring up to date information is uploaded to the appropriate University systems. In addition, to be responsible for inputting updates of teaching materials on University systems as they arise, and the timely distribution of materials to staff and students.
• Responsible for checking and updating student data using University systems, including ensuring students are appropriately registered for modules as required.
• Where appropriate, supporting the allocation of personal tutors to students, and for monitoring meetings between tutors and tutees.
• Support the Education Team Leader with student attendance monitoring administration as requested.
• Responsible for receipt and collation of assessment materials from academic colleagues, for tracking assessed work out for marking and chasing to ensure it is processed within expected timescales. In addition, transcribing or uploading marks to relevant University systems.
• To support the organization of practical assessments and assist in setting up examination venues.
• To support the administration of processes relating to adjustments required for students with wellbeing issues or personal extenuating circumstances.
• To provide support for the arrangement of student placements and maintaining accurate records.
• To support the collation of timetable requirements in agreed timescales and, liaising with academic staff regarding requirements, advising on constraints and practicalities of requests.
• To provide support for the allocation of research projects to students.
• Where appropriate to act as secretary to designated meetings, including agenda preparation and circulation, minute taking and monitoring progress of actions.
• Responsible for setting up on University systems evaluations for students to complete.
• To provide support for the School's Admissions where required; this can be significant for some programmes.
• Any other duties within the scope and general nature of the grade which may be required. This includes some flexibility in working hours and may include occasional weekend working (in the region of two Saturdays per year).

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