Personal Assistant to the Pro-Vice-Chancellor (Global Engagement)

Are you a highly organised, proactive individual who thrives in a fast-paced environment?

We are seeking an experienced Personal Assistant to deliver exceptional, responsive support to the Pro-Vice-Chancellor (Global Engagement).

About the role

In this critical role, you will facilitate the smooth functioning of the University’s senior team by managing diaries, coordinating communications, and anticipating needs with discretion and precision.

Key Responsibilities:

• Acting as the first point of contact for all internal and external queries by Teams, email and in person
• Managing complex diary demands
• Assisting with travel planning and itinerary management
• Drafting standard correspondence and minuting meetings
• Commissioning and overseeing the quality of briefing material
• Managing financial transactions (e.g. processing expenses and purchasing)
• Organising documents and files
• Coordinating visits and events

About you

You will conduct yourself with utmost professionalism: handling confidential information with integrity, balancing competing priorities, and making sound judgements on behalf of the Executive.

• Exceptional organisational skills
• Strong written and verbal communication
• Ability to multitask and prioritise
• Ability to handle sensitive/confidential information
• A professional and positive approach
• Excellent IT skills (Microsoft Word, Excel, PowerPoint)

This is a demanding role, but your proactive approach and calmness under pressure will enable you to make a real difference at the heart of the University.

Further information

This is a full-time, permanent position. Hybrid working can be offered, subject to discussion, while ensuring appropriate office cover and taking into account the needs of the Executive Team.

For an informal discussion about the role, please contact:

Suzanne Maxwell, Senior Executive Officer at s.j.maxwell@bath.ac.uk.

We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students and encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.

We're very proud to be a signatory of the Armed Forces Covenant. an accredited Disability Confident Leader; autism friendly university, committed to building disability confidence and supporting disabled staff. 

What we can offer you

We're continually expanding our benefits package to better support you and enhance your experience with us and the below is just an example of some of the many great benefits we offer:

• Free counselling services through Health Assured
• Cycle to work scheme
• Electric vehicle salary sacrifice scheme
• Staff discount at Team Bath gym
• Staff discounts on postgraduate tuition fees
• Staff discount on language courses
• Generous employer contributory pension schemes
• Generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balance
• A wide range of personal and professional development opportunities including Apprenticeships, LinkedIn Learning and more
• Free entry to the Holburne Museum in Bath
• Local discounts and more
• A family-friendly workplace 
• An excellent reward package that recognises the talents of our diverse workforce
• Relocation allowance
• Visa reimbursement and Interest-Free Loan to help with the cost of some immigration expenses

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