Administrator

Hours: 17.5 per week

The Institute of Ismaili Studies is seeking a proactive and highly organised Administrator to provide high-level administrative and operational support within the Director’s Office during an exciting period of organisational transition following the implementation of the Institute’s Strategic Plan.

In this role, you will support the Board Secretary & Special Projects through effective coordination of administrative processes, meetings, and stakeholder engagement while contributing to administrative best practice across the Institute.

What you’ll do: 

• Proactively support general administration and contribute to improving administrative processes
• Raise purchase orders and support financial administration using Navision
• Organise and maintain complex calendars, appointments, meetings, and events
• Coordinate meetings and events including room bookings, travel arrangements, and circulation of papers
• Draft agendas and take accurate minutes to support governance and decision-making
• Build collaborative relationships across IIS departments and external stakeholders

What you bring:

• Educated to A-level standard (or equivalent) with evidence of continued professional development
• Previous administrative or PA experience, ideally within higher education, charity, or not-for-profit environments
• Experience managing complex calendars and handling sensitive or confidential information
• Strong organisational skills with excellent attention to detail and the ability to manage competing priorities
• Proficiency in Microsoft O365 (Word, Excel, Outlook, SharePoint) and online planning tools
• Excellent written and verbal communication skills, including a high standard of grammar and professional written output

Why IIS?

Join a respected academic institution with a global outlook and rich heritage. We offer:

• Up to 3x salary life assurance
• BUPA health insurance
• 10% non-contributory pension
• Hybrid working and flexible arrangements
• Gym discounts and wellbeing support

Apply now: Submit your CV online via the 'Apply' button above.

Questions? Email us at people@iis.ac.uk

Deadline: 12^th March 2026

We may close this role early if the right candidate is found

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