Operations Manager (Facilities & Infrastructure)

We are looking for a proactive, organised and people focused Operations Manager to support the smooth running of our School’s facilities, space and infrastructure. This is a varied coordination role at the heart of School operations, working closely with colleagues, Estates, and building users to ensure our environments remain safe, functional, and well-utilised.

What you’ll do

In this role, you will:

• Coordinate day-to-day facilities, space and building related activity across multiple School locations
• Act as an approachable and effective point of contact for Estates, contractors and School users
• Communicate clearly and proactively with staff and students, providing updates on works, changes and issues
• Maintain accurate statutory testing and compliance records, ensuring data is well organised and accessible
• Support space management and occupancy planning through good information gathering and user engagement
• Contribute to School and Faculty level committees, supporting process development and operational improvements
• Help manage Facilities budgets by monitoring spend, forecasting needs and preparing information for decision making.

This is not a technical estates role — instead, it is about coordination, communication, organisation and problem-solving, ensuring the right people have the right information at the right time.

Who we’re looking for

This role would suit someone who:

• Communicates confidently and clearly with a wide range of people
• Builds positive working relationships and represents the School professionally
• Is organised, motivated and enjoys managing multiple activities
• Works proactively, using initiative to spot issues and keep things moving
• Is confident using data in Excel, SharePoint and digital tools to maintain clear records
• Has experience supporting building, facilities or wider operational processes, with the ability to spot and improve inefficient ways of working.

We welcome applicants looking to develop their operational career within a supportive and collaborative team.

This is a full-time, permanent position.

This position is pivotal to the School’s operations, with on-site presence needed throughout the week to maintain our buildings and systems and deliver a high-quality environment.

For informal enquiries, please contact Guy Gibson (guy.gibson@nottingham.ac.uk)

Further details:

Our university is a supportive, inclusive, caring and positive community. We welcome those of different cultures, ethnicities and beliefs – indeed this very diversity is vital to our success, it is fundamental to our values and enriches life on campus. Visit our Equality, Diversity and Inclusion website.

We are proud to be a Disability Confident Employer (Level 2) employer. Increasing the diversity of our community is extremely important to us and we are committed to the aims of Disability Confident Scheme. 

We are the first university to have achieved Athena Swan Gold Award.

To help you succeed, we published Candidate Guidance to provide support on the application and interview process.

Discover our benefits, visit Your Benefits website.

We welcome applications from UK, Europe and worldwide and aim to make your move to the UK as smooth as possible. Visit the Moving to Nottingham page for details.

Your application will be considered on an equal basis, subject to the relevant permission to work in the UK as set out by UK Visas & Immigration.

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