Teaching Office Coordinator

Location: West Cambridge

Are you an experienced or developing administrator with exceptional organisational skills and a passion for supporting world-class education?

The Department of Materials Science and Metallurgy at the University of Cambridge is seeking a Teaching Office Coordinator to play a pivotal role in delivering outstanding administrative support across our undergraduate programme.

About the Role

The Teaching Office Coordinator position within our academic administration team is responsible for ensuring the smooth and efficient running of key processes that underpin undergraduate teaching and learning. You will lead on core administrative functions such as organising course material, maintaining digital system and content, supporting examinations and coursework, managing payments through the Cambridge Casual Workers System, website and mailing list updates, and act as a line manager to administrative staff.

Your responsibilities will include: 

• Managing complex administrative processes for taught programmes.
• Coordinating teaching support activities, including assessment arrangements.
• Organisation, setup and coordination of the CaMPUS summer internship scheme.
• Overseeing financial administration related to teaching and learning.
• Acting as secretary to committees, preparing agendas, minutes, and reports.
• Maintaining accurate records, conducting data analysis and preparing reports to aid in the strategic development of courses.
• Driving process improvements within the Department.
• Reception Cover as needed 

About You

We are looking for a highly motivated professional who thrives in a fast-paced, intellectually stimulating environment. You will have:

• Experience in Higher Education/complex administrative roles.
• Excellent organisational, communication, and interpersonal skills.
• Line Management experience.
• Strong attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office and confidence with data systems.
• A proactive approach to problem-solving and process improvement.

Experience of managing budgets and familiarity with student information systems would be an advantage.

If you do not fully meet any criteria, please do still consider applying as we encourage applications from developing administrators and full training will be provided. 

For the full list of responsibilities and the person specification, please refer to the below linked Further Particulars

Limited funding: The funds for this post are available for 3 years in the first instance.

We support applications from those who wish to work flexibly, the specific pattern/arrangement can be discussed at interview, however this will be restricted during term time owing to the requirements of the role.

To apply online for this vacancy and to view further information about the role, please click 'Apply' above.

Informal enquiries about the role are welcomed and should be directed to Prof. Jess Gwynne, Email: jhg27@cam.ac.uk

If you have any queries regarding the application process, please contact Luke Suckling, HR Coordinator, Email: hrmsm@msm.cam.ac.uk  

Please quote reference LJ49038 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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